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Council approves second CMAR amendment for joint-use YMCA–library; city reports $31.64M cap and $818,605.33 GMP for bid package
Summary
The council approved a second contract amendment with the construction manager-at-risk for the joint-use YMCA–library project. Staff detailed a $31,640,000 capped construction budget (city $30M, YMCA $1.5M, library $140,000), a $818,605.33 guaranteed maximum price for the second bid package and a plan to rebid playground equipment that exceeded its line-item budget.
Andy Conyers, assistant city manager of administration, presented the second contract amendment for construction manager-at-risk services for the joint-use YMCA–library project and the related purchase-agent appointment. Conyers described the project as a three-way partnership among the City of Edmond, the Metropolitan Library Commission of Oklahoma County and the YMCA of Greater Oklahoma City to build a roughly 72,000-square-foot facility near 15th Street and I‑35 on land acquired from Henderson Hills Baptist Church.
Conyers said the city’s construction budget for the project is capped at $31,640,000, with the city contributing $30,000,000, the YMCA $1,500,000 and the library $140,000. He presented a second guaranteed-maximum-price amendment of $818,605.33 tied to six bid scopes (overhead doors, sports equipment, general trades, fencing, landscaping and playground equipment), and said all scopes except playground equipment came in within their line-item budgets. Playground equipment bids exceeded the line-item and will be publicly rebid as a separate package. Conyers said the YMCA will repay its proportionate share of design and construction (capped at $13,000,000) over a 15-year period; the city will own the land, building and parking and will maintain the parking and entrance.
A council member asked for a 30-minute tutorial on the construction manager-at-risk (CMAR) approach, saying they remain concerned about third-party fees (S6 referenced a roughly 3.5–3.75% figure for certain procurement costs) and asked staff for a subsequent briefing. Another council member asked whether HVAC lessons from Mitch Park would be applied; Conyers said this facility will use central HVAC rather than the thermal system used at Mitch Park. The council moved and voted to approve item 9c and the related amendment and purchase-agent appointment.
Why it matters: The amendment advances procurement for a major community facility that combines library and YMCA services, locks the city to a capped construction budget and requires follow-up procurement steps for playground equipment and remaining bid packages.
