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Buffalo County adopts new policy and fees for reproduction of public meeting audio
Summary
The Buffalo County Board of Commissioners adopted Resolution 2025-57, updating the county's policy for reproducing public meeting audio, setting a $10 fee for full recordings, $15 for portions of meetings, and a 72-hour fulfillment window; fees are waived for governmental requesters.
The Buffalo County Board of Commissioners on Sept. 9 voted to adopt Resolution 2025-57, revising an earlier 2006 policy on reproduction of public meeting audio. Chairperson Sherry L. Morrow presided while Bill Maendele moved the revision and Myron Kouba seconded; the motion passed on a roll-call vote with all seven board members recorded as voting "Aye."
The new policy sets the fee for a full recording at $10.00 and $15.00 when the request covers only a portion of a meeting, citing the additional staff time required to locate and segregate specific portions. The resolution allows fee charges for each additional storage unit if the recording extends beyond a single secure digital medium and requires payment at the time of request with a receipt issued by the County Clerk. Fees will be waived for requests from the governmental entity that conducted the hearing.
Resolution 2025-57 requires county personnel to reproduce recordings using secure digital storage media and states a typical fulfillment window of 72 hours unless extenuating circumstances apply. The text clarifies that reproduced recordings are not certified as authentic for legal proceedings and that legal matters generally require a transcript or bill of exceptions. The resolution also disclaims warranties for software compatibility, media quality, fitness for a particular purpose and the accuracy of the audio reproduction.
The measure supersedes Resolution 2006-7 and standardizes county practice for responding to public requests for copies of meeting audio. The board did not set an effective date in the meeting record beyond the resolution language that it "supersedes and replaces" the prior policy.
