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Board agrees to let schools use FY2023 carryover after officials seek $159,649 boost
Summary
The King and Queen County School Division requested $159,649 to meet required local shares for incentive programs. The Board declined to tap the School Capital Fund and approved using FY2023 carryover funds instead; remaining needs must be met from the division's current budget.
The King and Queen County Board of Supervisors on Nov. 15 accepted a request from the School Division to cover a $159,649 shortfall needed for local shares of several incentive programs, approving a measure to allow the division to use FY2023 carryover funds rather than drawing on the School Capital Fund.
David Copsmith, speaking for the School Division, said the funds support programs including the Virginia Preschool Initiative, compensation supplements, early reading intervention and primary class-size reduction. He asked the board to take $88,224 from the School Capital Fund and for the board to cover the remaining amount.
Director of Finance (name not specified in the minutes) told the board the School Capital Fund balance as of October was $732,317.99; that balance did not include items already approved but unspent (for example a well project at Central High School and purchase of a school bus), which the minutes estimate at about $426,000, leaving roughly $300,000 on paper.
Supervisor J. M. Burns objected to using capital reserves for operating expenses, saying the fund was not intended for recurring operational needs and had taken time to build. After discussion, Supervisor J. L. Simpkins moved and Burns seconded a motion to allow the School Division to use any FY2023 carryover funds for the request rather than the School Capital Fund; the motion passed unanimously (D. H. Morris absent). The minutes state that any remaining balance would need to be covered by the School Division's current budget.
The board also approved retroactive appropriations to the school fund for FY2023 covering July through October revenue (July $254,678.21; Aug. $74,813.60; Sept. $140,165.40; Oct. $178,043.79). Those appropriations were approved earlier in the meeting and recorded as unanimous with D. H. Morris absent.
The board entered a closed session later in the meeting to consult with counsel on construction contracts for King and Queen Elementary School; the minutes record that members certified no unauthorized matters were discussed and that no action was taken in that closed session.
The board's decision leaves the School Division responsible for any balance beyond the carryover and does not record a specific timeline for when the division must identify those funds.
