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Board adopts electronic participation policy to allow limited remote attendance
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Summary
Following changes to the Virginia Code, the Board adopted a policy allowing limited electronic participation for supervisors (medical reasons, principal residence >60 miles, limited personal-matter use) in line with Va. Code §§ 2.2-3708.2 and 2.2-3708.3.
The King and Queen County Board of Supervisors adopted a policy March 11 that allows members to participate in meetings electronically in specific circumstances, aligning local procedure with recent changes to the Virginia Code.
County staff presented the policy language, which lists three approved reasons for remote participation when no state of emergency is declared: temporary or permanent medical disability or the need to care for an ill family member; principal residence more than 60 miles from the meeting location; and limited personal-matter absences subject to an annual cap. The policy requires the Chair (or Vice-Chair, if the Chair is the remote participant) to approve electronic participation and directs the Board to record the reason and remote location in the minutes.
Nut graf: The ordinance cites Va. Code §§ 2.2-3708.2 and 2.2-3708.3 and establishes procedural safeguards including recording the vote and the remote location, limits on personal-matter use (no more than two meetings or 25% of meetings per year, whichever is greater), and conditions under a declared state of emergency.
The Board adopted the policy by consensus on a motion by Ms. Norman, seconded by Ms. Alsop. Board members said the policy provides flexibility for members while preserving public notice and access requirements.