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Grant County commissioners approve ODOT change form, five‑year Invex mapping contract and routine financial actions
Summary
At its Jan. 5 meeting the Grant County Board of County Commissioners unanimously approved a Department of Transportation change form related to a bridge bundle (a -$524,589.64 change order the county expects ODOT to return, but not guaranteed), authorized a five‑year mapping contract with Invex, handled routine budget transfers and purchase orders, appointed a Fair Board member and heard an OSU Extension report.
The Grant County Board of County Commissioners unanimously approved a Department of Transportation change form tied to the county's bridge bundle and voted to enter a five‑year mapping contract with Invex during their Jan. 5 meeting in Medford.
Donnie Head (CED8), participating by teleconference, told commissioners the change order for the Grant County Bridge Bundle has a total value of -$524,589.64 and that Grant County should receive that amount back from the Oklahoma Department of Transportation, though Head offered no guarantee and said any repayment could take a couple of months to arrive. Commissioner Keith McClure moved to approve the ODOT change form; Craig Fredrick seconded. The motion carried 3‑0 (Steve Stinson — aye; Keith McClure — aye; Craig Fredrick — aye).
Later in the meeting, Chris White of Invex discussed district mapping and said pricing is charged per mile, with modest increases attributed to software and maintenance. The board asked for an updated quote with revised contract information; Commissioners approved a five‑year contract with annual renewals to be reviewed by the county's ADA officer and the BOCC. The approval was unanimous (Fredrick moved; McClure seconded).
The commissioners also handled routine budget and procurement business. County Clerk Rachelle McCaleb explained transfers of appropriations were needed because county portions of health insurance, retirement and FICA withholdings had been paid from full‑time salary accounts in several departments. The board approved transfers, blanket purchase orders and a large list of individual purchase orders and travel claims across EMS, Fair Improvement, General, Health, Highway and Rural Fire funds; those motions passed unanimously.
The BOCC approved several administrative items by unanimous votes: minutes from the Dec. 22, 2025 meeting; reimbursement to the Election Board Secretary for December 2025 ($3,375.00); reimbursement to the District Attorney for December 2025 ($844.53); and Resolution 2026‑01 establishing mileage reimbursement for county officials and employees.
Fair Board business included formally accepting the resignation of Kaycee Evans and appointing Matt Miller to the Fair Board (District 1). The board approved quotes from Cink Services and Stacy Electric to install a sign at the fairgrounds and authorized use of the Fair Improvement Sales Tax account; Cink Services is also authorized to inspect and replace ceiling tiles in the Expo Building.
Other acknowledgements and announcements included approval of a Woods County 911 Public Safety Answering Point letter, acknowledgment of the 2025 Annual Report from the District Attorney Council, and a report that the Pond Creek Post Office building had completed mold removal and was awaiting inspection to re‑open in January. County Clerk McCaleb said the IRS notified the county that penalties from tax period Dec. 2024 were removed and, if a payment had already been made, a refund is expected within about four to six weeks.
Emily Franke of OSU Extension presented the Stakeholders Monthly Report for December 2025 and will provide a monthly report for BOCC acknowledgement going forward. Commissioners also provided routine maintenance updates for Districts 1–3, including rock and shale hauling, grading and preparation for rock projects on Ellis and Grady Roads.
Votes at a glance: approved ODOT change form for bridge bundle (motion passed 3‑0); approved five‑year Invex mapping contract (3‑0); approved transfer of appropriations to cover county portions of benefits and related blanket purchase orders and vendor payments (3‑0); approved minutes from 12/22/2025 (3‑0); approved reimbursements to Election Board Secretary ($3,375.00) and District Attorney ($844.53) (3‑0); approved Resolution 2026‑01 (3‑0); accepted Fair Board resignation and appointed Matt Miller (3‑0); approved Cink Services and Stacy Electric quote for fairgrounds sign (3‑0); approved Woods County 911 letter and acknowledged DA annual report (3‑0). The meeting adjourned at 10:23 a.m.
The board did not take action on a request labeled "No Carbon Capture Pipeline Information" and directed the County Clerk to prepare a resolution for a future meeting.
