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Camp Verde council adopts emergency procurement rule, approves $63,100 soil-removal contract
Summary
The Camp Verde Town Council on Feb. 4 added an Emergency Expenditure provision to its Financial Operations Guide to speed procurement for urgent life/health/safety needs and immediately used it to award a contract up to $63,100 to Mulcaire & Son Contracting to excavate and dispose of contaminated soil at the wastewater treatment plant.
The Camp Verde Mayor and Common Council on Feb. 4 approved a change to the town's Financial Operations Guide that lets the town waive its usual 30-day bidding requirement for urgent life, health or safety procurements, and immediately used that authority to award a contract not to exceed $63,100 for excavation, hauling and disposal of contaminated soil at the West Lagoon of the Town's Wastewater Treatment Plant.
Town Manager Miranda Fisher told the council the guide lacked a formal Emergency Expenditure provision and that staff needed a faster procurement mechanism when urgent situations arise. Fisher said the policy still encourages obtaining at least three bids when feasible but removes the standard 30-day requirement for true emergencies.
The council approved the amendment on a motion by Councilor Jessie Murdock, seconded by Vice Mayor Wendy Escoffier; the roll-call vote was 7-0 in favor. Fisher and Town Attorney Trish Stuhan answered council questions during the item.
Staff reported certain areas of the West Lagoon require excavation and off-site disposal and that laboratory testing by Adams and Wendt has been under way; town staff said hauling and confirmatory testing must be completed by the end of April. Using the new emergency-expenditure provision, Council approved a contract award to Mulcaire & Son Contracting not to exceed $63,100 for the excavation, hauling and disposal work. The motion was made by Councilor Robert Foreman and seconded by Councilor Patricia Seybold and carried 7-0.
Utilities Director Lisa Vaughan and Wastewater Division Manager Chet Teague answered technical questions from council members about the schedule and testing requirements. The contract award includes a not-to-exceed amount of $63,100; the council did not specify additional contingencies in the discussion recorded in the minutes.
The council gave staff the direction to proceed with the work under the emergency provision; staff must complete hauling and follow-up testing by the timeline discussed in the meeting. No funding source breakdown beyond the contract ceiling was provided in the meeting record.
The council adjourned after considering other agenda items; staff will report back as required by town procurement policy and the Financial Operations Guide.
