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Spencer County approves $315/month CSI indexing software for sheriff’s office
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Summary
By a 4–1 vote, the Fiscal Court approved adding CSI Papers indexing software for $315 per month to let the sheriff’s office index and track warrants, summons and scanned documents; the sheriff read an explanatory summary and the motion passed with one magistrate opposed.
Spencer County Fiscal Court approved a request April 15 to add CSI's Papers document-indexing software to the county contract for $315 per month to help the sheriff’s office manage warrants, summonses and other paperwork.
Sheriff Herndon told the court a written explanation of the software had been prepared and he read the description at the meeting, explaining the program indexes records so staff can find documents by case number, name, officer or date and attach scanned documents to each record. He said CSI would install the software on one workstation with a high-speed scanner and provide read-only access on additional terminals so deputies can check the status of records quickly.
Magistrate Brewer moved to approve the addition; Esquire M. Moody seconded. The motion passed with all members voting “aye” except Esquire Beaverson, who voted “nay.” Judge Riley said the county could wait until the new budget if necessary, but the court approved the monthly subscription immediately.
The court approved the subscription after weighing the office’s claim that the department’s existing system is near end-of-life and that conversion of existing data to the new program was feasible. The Sheriff requested the subscription be added to the county contract; the monthly cost of $315 will be included in future budgeting for the sheriff’s office operations.
Next steps: county administration will add the CSI service to the county contract and coordinate installation and data conversion with the sheriff’s office.