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Charlotte County Electoral Board completes canvas after provisional ballots reviewed
Summary
The Charlotte County Electoral Board met Nov. 9 and Nov. 14 to process provisional ballots from the Nov. 8, 2022 general election, holding closed sessions under Virginia law, unanimously certifying those sessions, and completing the official canvas before adjourning.
The Charlotte County Electoral Board met Nov. 9 and reconvened Nov. 14 to review and count provisional ballots from the Nov. 8, 2022 general election, completing the official canvas and certifying that closed sessions were conducted in compliance with Virginia law.
Aubrey Fane, secretary of the Charlotte County Electoral Board, moved the board into a closed session on Nov. 9 “under Code 2.2-3711.A.1, that the Charlotte County Electoral Board enter into a closed session meeting for the purpose of reviewing and processing the Provisional Ballots cast in the November 8, 2022 General Election,” and the board voted unanimously to do so. Chairman Glenn Baker and Vice Chairman Glenwood Foster joined Fane in the recorded “yea” votes, the transcript shows.
The board recessed for lunch on Nov. 9; Carolyn Overstreet, identified in the record as a Democratic Party observer, informed the board she could not return after the break. The record states the Republican Party did not send an observer. All provisional ballots and related paperwork were placed in secure custody at the Charlotte County Clerk of the Circuit Court pending further processing.
That afternoon the board reconvened in closed session and at 4:50 p.m. Fane moved to certify that the executive session complied with the Virginia Freedom of Information Act, citing §2.2-3712. The motion passed on a unanimous roll-call vote, and the board returned to open session to begin the canvas.
After recessing the Nov. 9 meeting, the board met at 8:15 a.m. on Nov. 14 at the Charlotte County General Registrar’s Office. Fane again moved that the board enter closed session to complete processing of provisional ballots under Code §2.2-3711.A.1; Baker, Foster and Fane recorded unanimous "yea" votes. By 9:00 a.m. the transcript states the processing of provisional ballots was completed, counted and recorded in accordance with Virginia election codes. The transcript does not specify the number of provisional ballots processed.
Fane moved to certify the Nov. 14 closed session under §2.2-3712; the board again voted unanimously to certify. At 3:20 p.m. Nov. 14 the board completed the canvas: votes were tallied and re-counted, and official state forms were completed, signed and sealed. Vice Chairman Glenwood Foster moved to adjourn; the motion carried without objection.
The meeting record lists Chairman Glenn Baker, Vice Chairman Glenwood Foster, Secretary Aubrey Fane, General Registrar Virginia Booth and Democratic observer Carolyn Overstreet. The transcript indicates that provisional ballots and paperwork were secured at the Charlotte County Clerk of the Circuit Court while processing was completed at the registrar’s office. The record does not provide the tally of provisional ballots processed or any changes to election outcomes; those details are not specified in the transcript.
No additional meetings or appeals were recorded in the transcript. The board certified that executive sessions were lawfully conducted and completed the required canvas procedures before adjourning.
