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Electoral Board keeps towns billed for town ballots, outlines steps for Drakes Branch polling‑place move and notes Demtech 'Ballot on Demand' quote
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Summary
The board voted to continue billing towns for ballots used in town elections, reviewed ADA expense estimates for polling places, outlined the process to move Drakes Branch polling to the new fire house, and noted a Demtech quote and upcoming training on electronic poll books.
The Charlotte County Electoral Board on Jan. 5, 2023 voted to continue the county's practice of billing towns for the cost of ballots used in town elections and reviewed several operational items tied to polling‑place changes and equipment.
General Registrar Virginia Booth explained that towns have historically been billed for ballots used in town elections and asked whether the board wished to continue that policy. After discussion, Secretary Aubrey Fane moved to continue the existing town‑billing policy; Assistant Chair Glenwood Foster seconded and the board voted without objection to maintain the practice.
Board members reviewed responses from polling‑place owners and managers about ADA‑related expenses. The Registrar recorded the following reported amounts: Shiloh Baptist Church, $140; White Oak Grove Baptist, $150; Keysville Fire House, $0; costs for the new Drakes Branch facility are included in the new building cost; Charlotte Court House expenses were forwarded to the County Administrator's office; Phenix Town Council had expenses but forwarded the amount to the County Administrator; Wylliesburg/Red Oak reported $0 pending a new building. The board indicated it was prepared to respond to a request from the County Administrator about these expenses.
On polling‑place relocation, the board outlined the process to move the Drakes Branch polling place to the new Drakes Fire House: request permission from the Drakes Branch Town Council, complete Form SPE‑15, present the proposal to the Board of Supervisors for the required public notice and hearing and vote, then file the paperwork with the state. The board decided the separate Bacon/Saxe polling‑place issue would be handled after the Drakes move is completed.
The packet also included a Demtech quote for a "Ballot on Demand" system and training options. The minutes note that Mike Brown of Demtech will offer training on electronic poll books; specific dates were to be announced. The board discussed equipment options for training and emergencies: a training unit quoted at $9,300 and a $1,390 bin option were noted, along with two extra voting heads kept for emergency use.
As a first step in refining its election‑day contingency plan, the board agreed to contact neighboring county electoral boards to learn about their contingency arrangements and ask whether those boards would advise Charlotte County as it implements training and equipment plans.