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Whitfield County approves grant account, ratifies cybersecurity application and awards contracts
Summary
The Board approved opening a bank account for the CHIP grant, ratified a cybersecurity grant application, approved a VOCA funding agreement, and awarded contracts for a county building survey and fire-station kitchen remodels.
At its March 13, 2023 meeting, the Whitfield County Board of Commissioners approved several grant- and contract-related actions.
The Board approved opening a bank account for the Community Home Improvement Plan (CHIP) grant that the county accepted in June 2022. The minutes list the grant amount as "$4000,000," which appears to be a transcription or typographical error; no corrected amount was provided in the meeting minutes and the county did not state a corrected figure on the record.
The Board ratified a November 2022 grant application seeking reimbursement of up to 90% of the cost of a backup hardware project under the State and Local Cybersecurity Grant Program; the minutes list the total project estimate at $64,117.32 with a county match of $6,411.73. Whitfield County proceeded with the backup upgrade due to cybersecurity concerns; the minutes say no date for award announcements was given.
The Board approved the State of Georgia Prosecuting Attorney's Council agreement for a VOCA (Victims of Crime Act) subgrant to support prosecution activities.
On contracts and procurements, the Board awarded a county master building plan contract to Axias, Inc., not to exceed $150,000, with base surveys priced at $111,750 and optional scope adjustments noted. The Board also approved the low bid from Graphite Construction for kitchen cabinets and countertops at Fire Stations 1–6 ($88,402.94) and authorized purchase of replacement tracks and drive rollers for a paver machine for $44,000 (to be funded from 2020 SPLOST).
The minutes record all motions on these items as approved (typically 4-0). Where the minutes show ambiguous or unusually formatted figures (notably the CHIP grant amount), the record does not supply a correction at the meeting.
What happens next: Staff will open the designated bank account for the CHIP grant, pursue any awarded cybersecurity reimbursements if granted, process the VOCA subgrant agreement, and proceed with the awarded contracts and equipment purchases under normal procurement and SPLOST rules.
