Franklin County approves package of leases, grant pre-applications and budget amendments

The Franklin County Board of Commissioners on March 18 approved a group of administrative and budgetary measures that included vendor contract renewals, multiple-year copier leases for county offices and schools, several budget amendments and pre-applications for grants for airport and parks projects.

The package included a renewal of the county’s online payroll check-stub system with Paperless Pay Corporation (Resolution 3b-0319), and multi-year copier lease authorizations with Konica Minolta for the General Sessions Court, the Veterans Administration Office, and multiple schools and education offices (resolutions 3c–3g). The board also approved a grant pre-application and budget amendment for hanger renovations at Sewanee-Franklin County Airport (3h-0319) and approved a Parks & Recreation pre-application for a pavilion and playground at Dry Creek Beach.

The board recorded unanimous or near-unanimous approval for most items. Motions were handled individually and recorded in the minutes (see “Votes at a glance” below). Several budget housekeeping and beginning fund balance amendments were approved to align the county’s official budgets with audited and updated balances.

What the authorizations mean: - The Paperless Pay renewal (packet includes a vendor pricing exhibit) authorizes county staff to continue the online payroll stub system; the contract form and a pricing exhibit are included in the county packet. - The Konica Minolta actions authorize multi‑year leased copiers and maintenance agreements for judicial offices, the Veterans Administration office and a number of schools and BOE offices; the county packet includes vendor quotes and proposed monthly costs used in the staff evaluation. - The Sewanee‑Franklin County Airport pre‑application is for hanger renovations and an obstruction survey; the packet includes the state grant application and a grant budget showing the federal/state/local match split used in the staff recommendation.

The full packet for the March 18 meeting contained contract copies, vendor exhibits, and grant worksheets that the commission approved by motion. County staff will now proceed to finalize contracts and, where applied for, submit formal grant applications.

Votes at a glance (selected resolutions recorded in the minutes): - Resolution 3a-0319 — Amend beginning fund balances for Drug Control Fund. Motion by Barbara Finney; second by Carolyn Wiseman. Approved (roll call/voice recorded in minutes as unanimous where specified). - Resolution 3b-0319 — Renew contract for online payroll check stub system (Paperless Pay). Motion by David Eldridge; second by Dale Schultz. Approved by roll call. - Resolutions 3c–3g-0319 — Authorize multiple-year copier leases for General Sessions Court, Veterans Administration, Board of Education Special Services, Sewanee Elementary School and South Middle School. Motions by David Eldridge; second by Jennifer Stines (various lines in the packet). All approved. - Resolution 3h-0319 — Amend county general budget for Sewanee Airport hanger renovations grant. Motion by Eldridge; second by Finney. Approved by roll call. - Resolution 3k-0319 — Request unclaimed property from State of Tennessee. Motion by Goodman; second by Finney. Approved by voice vote. (Complete action list, motions, movers and recorded votes are included in the county minutes and the actions array in the county record.)

What’s next: County departments will finalize multi‑year lease documents with Konica Minolta where required, submit grant applications where pre‑applications were authorized and complete procurement steps according to county policy. Approved budget amendments will be posted to the county bookkeeping records and the finance office will manage contract execution and grant administration.

Provenance: Board minutes March 18, 2019 and the meeting packet (resolutions 3a–3s and attachments).