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Judge's office says it cannot prepare official minutes for Spencer County meeting
Summary
A written note included with the minutes says the judge's office could not prepare official minutes from clerk notes because the author was not present and the meeting was not recorded; the January 24 joint work session listed sidewalks, reuse of an old ball field and sewer expansion on the agenda and adjourned at 8 p.m.
The judge's office said it could not prepare official minutes for the clerk from the notes provided after a Jan. 24 special joint work session of Spencer County with city and school board representatives.
In a written statement appended to the minutes, which was signed "-Brittany Veto," the author wrote: "The Judge's office cannot prepare the official minutes for the Clerk using the notes provided, as detailed in the attached document provided by the clerk following the meeting. Since I was not present at the meeting and it was not recorded, I am unable to accurately document the proceedings." The document accompanying that note was cited in the minutes but is not included in the available text.
The meeting, held at the Board of Education Office, 110 Reasor Ave. in Taylorsville, listed three items under new business: a sidewalks project; potential projects or uses for the old ball field; and city/county plans for sewer expansion. The transcript text supplied does not record presentations, motions, votes, or substantive discussion on those three agenda items.
The minutes record a roll call showing "all members were present except Esq. Stump." A motion to adjourn was recorded as made by Esq. Cotton and seconded by Esq. Eldridge; the minutes state the motion passed with all members present voting "aye" and the meeting was adjourned at 8:00 p.m.
The available record raises a transparency and records question because the note indicates no audio or video recording and the person who prepared the appended note said they were not present. The minutes therefore note that the judge's office could not complete official minutes from the materials it received. The text does not say whether the clerk supplied any additional notes or whether the missing official minutes were subsequently completed.
No formal ordinances, resolutions, motions other than the adjournment, or votes on agenda items are recorded in the provided transcript. The minutes do reference an attached document from the clerk but do not include that document in the supplied text.
