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Tazewell County CPMT amends CSA policy to require CPMT approval for all CSA funds
Summary
The Tazewell County CPMT unanimously amended its local CSA Decision-Making policy (Number 11) to state that all Children’s Services Act pool expenditures require prior CPMT approval; members also agreed to 90-day reviews of ongoing CSA-funded cases and a log of foster care maintenance cases for oversight.
Tazewell County’s Community Policy and Management Team unanimously approved an amendment on Aug. 28, 2023 to its local Children’s Services Act (CSA) Decision-Making policy that clarifies that all CSA pool expenditures must have prior written CPMT approval.
The change stems from a CPMT review that found the existing language on Page 13, Number 11, had been interpreted to allow certain “exceptions” for expenses such as clothing, daycare under a stated cap, and some ongoing foster-care maintenance payments without CPMT authorization. Chair David Taylor told members the committee had consulted other localities and regional directors and concluded the policy language was incorrect and needed to be rewritten to require CPMT authorization for CSA fund access unless CPMT explicitly approves otherwise.
The CSA Coordinator circulated proposed replacement wording that members reviewed and accepted. The emailed draft reads in part: "All CSA funds being accessed must have CPMT approval. CPMT must approve all Foster Care CSA funded cases. All ongoing CSA funded cases should be reviewed at least every 90 days. Cases that only require Foster Care Maintenance (as defined by OCS and VDSS) are exempt from FAPT; however, CPMT must authorize the funding." Roberta Boyd made the motion to adopt the amendment; Kathy Alley seconded it and the motion passed unanimously.
Members discussed implementation details at the meeting. Roberta Boyd recommended removing the word "Exceptions" from the policy heading and replacing it with clear prohibitions on accessing funds without CPMT approval. Jeff Brintle asked that the established 90-day review cadence for ongoing foster-care maintenance remain in place so CPMT retains periodic oversight. Lori Gates-Addison suggested presenting CPMT with a spreadsheet log of current ongoing foster-care maintenance cases to facilitate reviews.
The committee recorded no individual roll-call of yes/no votes for this motion in the minutes; the meeting attendance and vote language indicate the motion passed by unanimous consent of attending members. The CPMT moved later in the meeting into a closed session to discuss individual foster-care and related cases and then voted to approve the cases and funding considered in closed session.
The amendment clarifies CPMT’s formal authorization role over CSA pool funds and directs periodic review of ongoing cases; CPMT staff will present the revised page for recordkeeping and incorporate the 90-day review and log procedures into regular CPMT packets.
