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Screven County commissioners approve procurement, grant applications and new meeting rotation; GDOT MOA tabled
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Summary
On Dec. 12 the Screven County Board approved an RFP for roadside mowing, amendments to personnel policy and qualifying fees, submitted a 2024 LMIG application and adopted a rotational 2024 meeting schedule (4–1). A GDOT MOA for two Buck Creek projects was discussed and tabled pending county review.
The Screven County Board of Commissioners met Dec. 12 at the Screven County Courthouse and approved a series of administrative and road-related actions while tabling a Georgia Department of Transportation agreement for further review.
Chairman Will Boyd presided. The board approved a request for proposals for right-of-way roadside mowing, with Commissioner Edwin Lovett moving the motion and Commissioner Rosa Romeo seconding; the motion carried unanimously. County Manager Lori Burke had discussed corrections to the draft RFP with commissioners before the vote.
The board also approved a proposed addition to the county personnel policy (moved by Commissioner J.C. Warren, seconded by Commissioner Ben Thompson) and set qualifying fees for the upcoming primary election as amended (moved by Commissioner Allison Willis, seconded by Commissioner Rosa Romeo). Both motions carried by unanimous vote.
County Attorney Aaron Meyer outlined the statutory process for abandoning a roadway and said he would draft formal procedures for the board to review by email. The board voted to approve the road abandonment process (moved by Commissioner J.C. Warren; seconded by Commissioner Allison Willis) to adopt that procedural outline.
The Georgia Department of Transportation has issued memoranda of agreement for two Buck Creek projects — Buck Creek at South Prong Buck Creek ($50,000) and Buck Creek at Buck Creek Tributary ($75,000). Roads & Bridges Superintendent James Woods asked whether the county Roads & Bridges Department could perform the work; County Manager Lori Burke said she would consult GDOT about that possibility. The board agreed to table further action on the GDOT MOAs until next month.
Commissioner Edwin Lovett moved and Commissioner Ben Thompson seconded approval of the application and road list for the 2024 Local Maintenance & Improvement Grant (LMIG); the motion passed unanimously. Commissioner Allison Willis moved to approve a revised project list for the 2021 LMIG SAP grant; Commissioner Rosa Romeo seconded and the motion carried unanimously.
The board debated its 2024 meeting schedule and adopted a rotational schedule with January meetings starting at 9:00 a.m. Commissioner Rosa Romeo moved the measure, which Commissioner Ben Thompson seconded. Commissioners Romeo, Thompson, Boyd, Warren and Lovett voted in favor; Commissioner Allison Willis opposed. The motion carried by majority vote.
During commission and staff comments Commissioner J.C. Warren praised roadside trimming and contractor Trey Evans/Evans Freight Services for recent work. Commissioner Edwin Lovett requested repairs to the entrance at the Jacksonboro dumpsite. County Manager Lori Burke announced holiday closings and Chairman Boyd provided an update on Agricultural Center repairs.
The board entered an executive session at 9:47 a.m. to discuss potential litigation and returned to open session at 10:28 a.m. Chairman Boyd adjourned the meeting at 10:28 a.m.
Votes at a glance
- RFP for Right-of-Way Roadside Mowing: motion by Commissioner Edwin Lovett; seconded by Commissioner Rosa Romeo; carried by unanimous vote. - Addition to personnel policy: motion by Commissioner J.C. Warren; seconded by Commissioner Ben Thompson; carried by unanimous vote. - Qualifying fees for primary election: motion by Commissioner Allison Willis; seconded by Commissioner Rosa Romeo; carried by unanimous vote. (Minute book page referenced but not specified.) - Road abandonment process: motion by Commissioner J.C. Warren; seconded by Commissioner Allison Willis; carried by unanimous vote. County Attorney Aaron Meyer will draft procedures. - GDOT MOAs for Buck Creek projects ($50,000 and $75,000): discussion led by Roads & Bridges Superintendent James Woods; matter tabled pending County Manager Lori Burke’s consultation with GDOT. - 2024 LMIG application and road list: motion by Commissioner Edwin Lovett; seconded by Commissioner Ben Thompson; carried by unanimous vote. - Revised project list for 2021 LMIG SAP grant: motion by Commissioner Allison Willis; seconded by Commissioner Rosa Romeo; carried by unanimous vote. - 2024 meeting schedule (rotational): motion by Commissioner Rosa Romeo; seconded by Commissioner Ben Thompson; Commissioners Romeo, Thompson, Boyd, Warren and Lovett in favor; Commissioner Willis opposed; motion carried.
The meeting record lists attendees including County Manager Lori Burke and County Attorney Aaron Meyer (via Zoom). Several contractors and community members were present but did not speak during public comment. The board did not take any publicly recorded votes during the executive session; the purpose was described as potential litigation.