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County approves NDA with Shelburne Consulting and moves to migrate to Microsoft Office 365
Summary
Spencer County approved a Non‑Disclosure Agreement with Shelburne Consulting for IT services and accepted a proposal to migrate county accounts to Microsoft Office 365 (GCC/G3) with estimated licensing of about $12,276 annually and migration labor billed at $120/hour.
The court approved a Non‑Disclosure Agreement with Shelburne Consulting to allow IT consulting services that may require exchange of confidential information, including network schematics, system credentials and software configurations. The NDA requires Shelburne Consulting to protect confidential information, to use it only for county services, and to return or destroy it upon termination; the document references the Kentucky Open Records Act as a statutory disclosure exception.
IT consultant Michael Shelburne presented licensing options to migrate the county to Microsoft Government Community Cloud (G3) and Office 365 licensing. Shelburne's breakdown estimated monthly licensing costs that would total roughly $12,276 annually for the proposed suite (desktop apps, Teams, OneDrive, SharePoint, Exchange and security/compliance features), plus migration/setup billed separately at $120 per hour (estimated 10–20 hours). The court accepted Shelburne's recommendation to proceed with Microsoft Office 365 licensing and migration.
Why it matters: Moving to a government‑grade Office 365 environment centralizes email and security under a GCC offering, provides auditability for licensing and aims to improve cybersecurity posture for county systems.
What’s next: County staff and Shelburne will coordinate migration planning, cancel duplicate family plans, and schedule migration services; the Treasurer will oversee licensing payments and subscription cancellations.
