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Cheatham County approves $3.9 million change order for jail and courtroom finish work
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Summary
The county commission approved mayoral authorization for finish‑out work on the jail and courtroom expansion, accepting a Bell & Associates change order that increases the contract by $3,896,198 and adds 90 days to the project timeline; the vote was 10–0 with two commissioners absent.
Cheatham County commissioners on Nov. 20 approved a mayoral request to authorize finish‑out work on the county jail and courtroom expansion, accepting a construction change order that will raise the project contract by $3,896,198 and push the schedule out by 90 days.
The motion to approve the mayor’s signature on the Bell & Associates Construction contract amendment was made by Commissioner Bill Powers and seconded by Commissioner Mike Breedlove; the roll‑call vote was 10 yes, 0 no, 2 absent.
According to the AIA change‑order documents reviewed at the meeting, the contract sum before the change order was listed as $52,710,297. The contractor’s submission increases the contract by $3,896,198, producing a new Contract Sum of $56,606,495. The filing also states the contract time will be extended by 90 days, with a new substantial‑completion date listed as “TBD based on receiving permits.”
Bell & Associates’ preconstruction packet provided to commissioners includes a line‑item estimate for the courtroom finish‑out that lists a $3,896,198 guaranteed maximum price (GMP) for the scope, supported by a divisional cost summary, contingencies, and a value‑analysis log. The materials note contingencies for design and construction and identify furniture and fixture alternates and possible cost reductions for the owner to consider.
Mayor Kerry McCarver presented the contract package and said the county seeks to complete courtroom finishes in coordination with the larger jail expansion project. D. Glenn Moreland of Bell & Associates provided the contractor’s estimate and a value‑analysis log showing potential alternates and savings options.
The change‑order documents attached to the packet list the original Contract Sum and prior authorized changes; they show the contract sum prior to this change was $52,710,297 and the net effect of this change will be to bring the new Contract Sum to $56,606,495. The paperwork also notes the contractor’s statement that the 90‑day time extension is tied to permitting and updated design items.
Commissioners did not request a separate roll call on alternate value items at the Nov. 20 meeting; the packet’s value‑analysis log lists alternates such as wood benches, ceiling finishes, and window shades that could reduce or shift costs if the commission elects them later.
What happens next: the change order and associated contract documents are part of the record; the project manager, architect and contractor will need to finalize permitting and any selected alternates before a revised completion date is set.