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Sevier County records office near-ready; shelving delay pushes move and raises staffing, records-access questions
Summary
Sevier County committee heard Dec. 11 that the new records building interior is complete but shelving deliveries have been delayed to Dec. 18; officials discussed prioritizing juvenile and court records, staffing needs for the move, and questions about certified copies and open-records fees.
Cyndi Pickel convened the Sevier County records committee on Dec. 11, where staff reported the interior of the new records facility is finished but shelving delays could slow the move.
"Everything on the inside is ready," Brad Cannon told the committee, adding that "shelving has been delayed twice but should be here on December 18." Cannon said one shelving unit purchased this year will hold about 1,000 boxes and that shelves are 14 feet high. The building includes roughly 17,000 square feet of open space, and staff are still finalizing how much shelving will ultimately be required.
The status of juvenile and court records was a central operational concern. Cannon said there is a priority list for moving juvenile records and that the courts have "a lot to be moved." Judge Jeff Rader noted the need to clarify how certified copies will be handled once records are relocated and asked the committee to check with CTAS on that capability.
Committee members also flagged staffing and workflow questions tied to the move. Jerry McCarter asked Cannon how many people carry out records work each week and whether the office needs additional employees to support transfers; Cannon said there are priorities but did not provide a specific headcount.
The committee set a walkthrough of the new building for Wednesday, Dec. 20 at 12:00 p.m. at 1010 Old Knoxville Highway and voted 7-0 to schedule the meeting and walkthrough. The body previously approved the prior meeting's minutes by a 7-0 vote earlier in the session.
The next steps are a punch-list completion, receipt of shelving expected Dec. 18, and moving boxes into the new facility; staff said moving will begin once shelving is in place.
