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Claiborne County adopts policy requiring commission approval for grants, capital spending
Summary
The commission adopted Resolution 2020-062 on recommendation of the Audit Committee, requiring committees to bring resolutions to the full commission before applying for grants, approving special projects, changing policies, or spending county funds from capital expenditure line items.
The Claiborne County Commission on July 20 adopted Resolution 2020‑062, a policy recommended by the county Audit Committee that requires committees to forward resolutions to the full commission for approval before applying for grants, approving special projects, changing policies, or spending county funds tied to capital expenditure line items.
Commissioner Carolyn Brooks moved for passage and Commissioner Kim Large seconded. Supporters said the change will improve communication between committees, elected officials and the full commission by formalizing requests in a resolution before actions that alter budgets or policy are undertaken.
The resolution was presented as a transparency and internal-control measure; the Audit Committee framed it as a tool to prevent uncoordinated spending and improve record‑keeping. The motion carried on an aye voice vote.
Under the adopted procedure, committees that consent to grant applications or propose projects that use county capital funds are expected to bring a resolution to the commission requesting court approval. The resolution states it takes effect upon its passage.
Next steps: departments and committees should follow the new process when pursuing grant applications or capital purchases so the commission can review and record approvals.
