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Dooly County awards courthouse reroof contract to Skyline; board authorizes financing draws
Summary
After a prequalification and bidding process, bids for the Dooly County courthouse roof were opened and Skyline Construction was recommended and later awarded the contract using an alternate plan. The board authorized tax‑anticipation borrowing to manage cash flow and approved contractor pay requests.
Dooly County completed a multistep procurement to reroof the county courthouse and authorized interim financing to manage the project cash flow. Administrator Stephen Sanders outlined the prequalification conference and bidding timeline: pre‑qualification, solicitation to prequalified contractors, bid opening and evaluation. Two prequalified contractors submitted bids: Old World Kraftsmen and Skyline Construction.
Bid results and award: Architect representatives recommended Skyline Construction (bid $406,000). Based on a later alternate chosen by the board the contract sum was $367,200. The board later instructed Skyline to proceed with the alternate plan with a tentative start on or after Sept. 1, 2011. The architect and the board planned monthly draws with a 10% retainage until project completion.
Cash flow and borrowing: Commissioners discussed county cash‑flow constraints and authorized a tax anticipation note allowing Administrator Sanders authority to borrow up to $250,000 to cover near‑term obligations, including initial contractor draws and project start‑up costs. The board approved pay request #2 to the contractor for site work and asbestos/shingle removal in November/December payment cycles after architect review.
Procurement and oversight: The board received periodic updates from the building inspector and architect and approved change orders where necessary after inspecting roof conditions discovered during tear‑off. Commissioners emphasized the need for documentation of all invoices and for the architect to confirm completion milestones before draws are paid.
Next steps: Contractor mobilization and phased payment draws were planned. County staff will present monthly status and any schedule or change‑order requests to the board for approval.
