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Charlotte County supervisors elect 2025 leadership, reaffirm remote-participation policy and adopt conduct code
Summary
At an organizational meeting on Jan. 2, 2025, the Charlotte County Board of Supervisors elected Walter T. Bailey as chairman and Hazel Bowman Smith as vice-chair, reaffirmed its remote participation resolution citing Va. Code §2.2-3708.2, adopted Robert’s Rules for Small Groups and approved a 2025 meeting schedule.
Walter T. Bailey, Supervisor, was elected chairman of the Charlotte County Board of Supervisors on Jan. 2, 2025, and Hazel Bowman Smith, Supervisor, was chosen as vice-chair during the board’s organizational meeting in the Administration Building.
Daniel N. Witt, Clerk, called the meeting to order at 8:00 a.m., led the Pledge of Allegiance and gave the invocation. After the roll call showed seven supervisors present — Gary Walker; Noah Davis; Robert L. Shook Jr.; Derek Toombs; Walter T. Bailey; Henry Carwile; and Hazel Bowman Smith — the board unanimously approved the meeting agenda on a motion by Supervisor Walter T. Bailey and a second from Supervisor Noah Davis.
Supervisor Henry Carwile nominated Supervisor Walter T. Bailey for chairman; with no additional nominations, the board voted unanimously to elect Bailey as chairman for 2025. Supervisor Noah Davis nominated Supervisor Hazel Bowman Smith for vice-chair; with no other nominations the board unanimously elected Smith to the role.
Vice-Chair Hazel Bowman Smith moved, and Supervisor Henry Carwile seconded, to adopt Robert’s Rules of Order for Small Groups, Boards, amending the rules to require a second for all motions; the board approved the measure unanimously.
The board also voted to reaffirm its Resolution Re: Participation in Meetings Through Electronic Communication Means, originally adopted Aug. 8, 2022 and reaffirmed Jan. 2, 2025. The resolution, cited pursuant to Section 2.2-3708.2 of the Code of Virginia, specifies that remote participation is permitted for personal matters if the member notifies the chair in advance and identifies the nature of the personal matter, is limited to two meetings per calendar year for personal matters, and is also permitted for temporary or permanent disabilities or other medical conditions, subject to quorum and notice requirements. The resolution requires that the voice of any remotely participating member be audible to those at the primary meeting location and directs the clerk to record in the minutes the specific nature of any approved remote participation or any disapproval.
Supervisor Robert L. Shook Jr. moved and Supervisor Derek Toombs seconded adoption of a Code of Conduct & Performance for the board. The nine-point code endorsed standards including attendance, preparation, courtesy, tolerance, respectful conduct, avoidance of abusive language or gestures, fostering a positive atmosphere for citizens and staff, adherence to applicable laws, and impartial discharge of duties. The board approved the code unanimously.
The supervisors set the regular 2025 meeting schedule on a motion by Supervisor Derek Toombs seconded by Vice-Chair Hazel Bowman Smith: regular meetings will occur on the second Wednesday of each month, with odd-numbered months beginning at 1:00 p.m. and even-numbered months beginning at 6:00 p.m. The next meeting was scheduled for Wednesday, Jan. 8, 2025 at 1:00 p.m.
After no further discussion Chairman Walter T. Bailey adjourned the meeting. The minutes were attested by Daniel N. Witt, Clerk, and approved by Chairman Walter T. Bailey.
