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Vestavia Hills board approves technology, flooring and parking lease; accepts January financial report
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Summary
The Vestavia Hills board approved the district's January financial statement and a package of consent and business items, including a no‑cost lease for eight parking spaces, a deductive change order for high school parking, gym floor replacements across several schools, and a roughly $2.2 million technology infrastructure bid with about 40% reimbursed through the federal E‑rate program.
The Vestavia Hills City Schools board approved the January 2026 financial statement and a slate of consent and business items at its Feb. 23 meeting, including a lease formalizing long‑standing use of eight parking spaces above the high school, a deductive change order tied to high school parking and awards to replace gymnasium floors at several elementary schools and Pizitz Middle School.
Courtney, who presented the financial overview, said the district had collected about 81.56% of expected revenues to date this fiscal year, up from roughly 42.7% at the same point last year, a variance she attributed to timing differences in receipts. She also reported $58,000 in January interest income from the district's treasury sweep account and that all bank accounts had been reconciled through Jan. 31, 2026; monthly financial reports were submitted to the Alabama Department of Education and posted on the district website.
"As of today, we were only at 81.56 of our total revenues collected," Courtney said, explaining January receipts that had not arrived the prior year were part of the difference.
On facilities, the superintendent recommended and the board approved a no‑cost lease with the city to formalize the district's long‑standing use of eight parking spaces on Lime Rock Road near the high school. The board also approved a deductive change order that credited unused allowance on a recent parking project and approved a joint‑purchasing bid to replace gymnasium flooring at Vestavia Hills Elementary East, Vestavia Hills Elementary West, Liberty Park, and Pizitz Middle School; the superintendent said city revenue designated under a shared‑spaces agreement will fund the flooring work rather than the district's general fund.
The board approved a technology infrastructure bid to replace core and access network switches across campuses. Jason, who answered technical questions about the project, said the district plans to replace roughly 85% of switches across nine campuses and central office and that the federal E‑rate program (administered by USAC) will reimburse about 40% of eligible Category‑2 equipment costs. The superintendent said the bid amount could be up to approximately $2.2 million and that the district expects to use state supplemental or advancement‑in‑technology funds to pay the non‑reimbursed portion.
Jason noted E‑rate has strict post‑purchase requirements; equipment purchased through the program requires inventory and tracking for 10 years and disposition rules at end of useful life. The board voted to approve the technology purchase by voice vote.
Personnel items, including retirements, were included in the motion and approved by voice vote. A board member offered extended recognition of Kate Donaldson for more than 30 years of service leading the Dolly Ridge music program.
The board took the actions by voice vote; individual roll‑call tallies were not recorded in the transcript provided. The meeting adjourned with no public comments.
