Policy director outlines five‑year refresh using NotebookLM and human review
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Summary
The policy director presented a plan to update 254 district policies on a five‑year cycle, use an AI tool (NotebookLM) to assist drafting, and require human review and implementation plans with training and audit checks.
The district’s policy director (S7) told the board the office will prioritize policies older than five years and create a sustainable review cycle.
S7 said the district currently has 254 policies with a median age around four to five years and some policies as old as 33 years. She proposed a five‑year refresh cycle (shorter than the seven‑year cycle in policy 1009) to ensure policies align with administrative rule and state code. S7 said she will use a closed AI tool (NotebookLM) to assist in drafting and comparing model policies, but emphasized the need for human review before any policy is advanced.
To support implementation, S7 introduced a board policy request form that documents who will implement and train staff, and she recommended using internal checks/audits to verify that policies are followed rather than only being recorded as 'trained.' The director said the first phase of updates aims to be complete by the end of the school year with further work continuing thereafter.
Next steps: policy staff will finalize the request form, begin prioritized policy reviews for items over five years old, and return to the policy committee with proposed language and implementation timelines.