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Council hears road-fund receipts tracking below budget; staff proposes reserve use or amendment
Summary
Staff told the council that fuel-tax–based road-fund receipts are running below budgeted expectations (budgeted $465,000; projected about $363,000), creating roughly a $100,000 shortfall; staff recommended using reserves or a year-end amendment and noted a planned $6,000 copier replacement.
City staff told the council that road-fund receipts tied to fuel taxes are currently below the amount budgeted for the year, leaving a roughly $100,000 gap from the $465,000 budgeted projection.
The staff member said the city’s reading of recent transactions suggests receipts near $363,000 rather than the $465,000 used when the budget was adopted. "What he's anticipating looks like about a $100,000 short," the presiding official said, and staff proposed covering the difference with reserves and bringing a budget amendment if necessary.
Why it matters: Road-fund dollars are earmarked for pavement and related infrastructure. Councilmembers discussed prioritizing projects and noted spring is the typical season for blacktop work. Staff recommended using reserves to maintain planned road work rather than automatically reducing the scope of projects; the Chair said reserves exist for that purpose.
Staff also reported a separate equipment-replacement item: a municipal copier purchased in 2015 is at end-of-life and staff budgeted about $6,000 for a replacement in the current fiscal year.
Next steps: Staff said the council can approve a year-end amendment if receipts remain below projections; no formal vote was taken during the work session, and no specific project cancellations were proposed at this meeting.
