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Administration proposes Alloy 5 as architect of record for 10‑year capital plan; committee supports referral

Northern Lehigh School District - Combined Committees · March 3, 2026

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Summary

Administration presented a draft 10‑year capital improvement plan and recommended retaining Alloy 5 (the feasibility‑study firm) as architect of record (6% fee under $2M; 8% over $2M) to help scope projects, draft RFPs and pursue grants; committee agreed to take the agreement to the March 9 board meeting.

Finance staff presented an initial 10‑year capital improvement plan that consolidates the district’s facilities needs identified in a 2024 feasibility study. Administration said the capital reserve currently sits at about $324,000 (before a previously approved $3,000,000 transfer that will change fund balances for 2025–26) and highlighted near‑term (2627) projects totaling an estimated $1.8 million, including high‑school chiller replacement, flooring match funds (approx. $270,000), turf/track replacement and scoreboard work.

Given the number of projects and several unknown cost cells in the draft plan, administration recommended engaging Alloy 5—the firm that conducted the feasibility study—as architect of record to refine scope, help bundle projects for grant competitiveness and prepare RFPs. Proposed terms presented to the committee: a pay‑as‑needed model at 6% of estimated project cost for projects under $2 million and 8% for projects above $2 million; the firm would be paid only for services requested on individual projects.

Committee members asked about sequencing and financing (fund balance use, bond timing, and school‑tax considerations) and directed administration to proceed: the committee agreed to place the architect‑of‑record recommendation on the March 9 board agenda and asked for an opportunity to provide input as the plan is refined.