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Commissioners review year-end JVs and plan a road-fund budget amendment after auditor review
Summary
County staff described journal-voucher adjustments to reallocate payroll and correct fund balances for year-end close; the adjustments pushed the road fund over budget and a public budget amendment hearing will be advertised in October.
Judy Wright, Carter County clerk and recorder, briefed commissioners on auditor-required accounting adjustments needed to finalize the fiscal year. The adjustments transfer payroll items from July back into June to match the year-end period, correct revenue account assignments for public-health receipts and record certain inventory and capital-asset sales that had been posted to the wrong accounts.
Because inventory and capital-sale corrections increased expenditures in the road fund, staff said the county must advertise a budget amendment and hold a public hearing in October to amend the road fund by the amount presented to the board (presenter phrased the figure verbally during the meeting). Commissioners discussed the common "thirteenth-month" accounting practice auditors use to reconcile year-end payroll and expressed a need to provide requested documentation and to complete auditor questionnaires about internal controls.
Wright asked commissioners for help answering auditor questionnaires on oversight, conflict-of-interest policies and internal controls; commissioners agreed to reconvene later in the day to complete the forms and to schedule the road-fund budget hearing for the advertised dates.
Next steps: staff will prepare the advertised budget amendment and the supporting documentation auditors requested; commissioners will supply governance responses to the auditor questionnaire in the afternoon session.
