Get Full Government Meeting Transcripts, Videos, & Alerts Forever!
Get email alerts on the Athletics Equipment topic
No spam. Unsubscribe anytime.
Board approves $10,000 timing system for track/cross-country; district to front funds pending fundraising
Summary
The Sultan School District board approved buying a Links timing system (approx. $10,000 including software) to support track and cross-country timing. The tech department will cover software updates (~$1,000); the district agreed to front remaining costs with a repayment plan tied to the team's fundraising.
The Sultan School District Board of Directors approved the purchase of a Links timing system for track and field and cross-country at its Aug. 26 meeting, agreeing that the district will front part of the cost while coaches and event fundraising will repay the district.
A coach presenting to the board said the cross-country program has doubled in enrollment this year to about 20 athletes and expects to host invitationals that could bring in outside teams. The quoted vendor estimate for the full system was roughly $10,000; the district's technology department agreed to cover about $1,000 for required software updates. The coach told the board that if the program runs at planned scale (he projected up to 15 visiting teams), the events could become recurring revenue for the athletic program.
Board members asked about timing for placing the order (the vendor indicated a 20‑day lead time) and whether a district purchase could be scheduled to roll into the new budget year. The coach said the company could hold a quoted price past Sept. 1 if the district made progress on the purchase. The board and coach discussed fundraising plans; the board stipulated that fundraiser dollars would be returned to the district until the purchase was paid off.
Board action: the board moved and approved the purchase, with staff directed to confirm the final quote and report any material changes back to the board before final payment.
Why it matters: The timing system will allow the district to operate its invitational meets and to provide consistent timing for middle- and high-school events. Board members emphasized testing and a short handover for the technology department before the first event.
What happens next: District staff will have the technology department contact the vendor for an updated quote and present any difference to the board for approval.
