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Floyd County adopts grant-application ordinance and creates two employee-benefit funds; CVIT allocation deferred
Summary
Auditor Diana Topping presented an ordinance to formalize grant-application procedures (FCO 2025-28) and two ordinances establishing employee-benefit funds (FCO 2025-29 and FCO 2025-30); the board approved all three measures and deferred a separate CVIT distribution decision until next meeting.
County Auditor Diana Topping introduced a package of administrative ordinances and policy changes aimed at improving grant management and employee benefits.
Topping outlined Floyd County Ordinance FCO 2025-28, a grant-application policy and procedures ordinance designed to standardize information required by the auditor for the county's Schedule of Expenditures of Federal Awards. "Part of our corrective action plan that was accepted with the state this year was to establish an ordinance and policy and procedures to streamline and filter grant applications through both the commissioner's and auditor's office," Topping said, noting the change is intended to ensure consistent submissions. The board approved FCO 2025-28 by unanimous consent; Topping said the ordinance is intended to take effect Jan. 1.
Nut graf: Commissioners also approved two related ordinances to create internal funds paid via payroll deductions: FCO 2025-29 (establishing Fund 52-21 for MASA emergent care) and FCO 2025-30 (establishing Fund 52-22 for an employee assistance program). Both were described as payroll-deduction funds that route payments to outside service providers and were approved by unanimous consent.
Topping also briefed the commission on a forthcoming change to CVIT (court fees) distributions announced by the state, which will give local commissioners authority to reassign where CVIT distributions are deposited if the county does not leave them in the general fund. She said Floyd County typically receives about $19,000 per CVIT distribution. Commissioners discussed potential allocations (county highway or local road and street funds) and voted to table a decision until the next meeting so staff could prepare necessary details and formal vote language.
The board handled the votes in succession; motions to approve each ordinance were moved, seconded and carried by voice vote.
Ending: The auditor said staff will hold meetings with department heads to explain the new grant-application form and procedures; the CVIT allocation will be on the agenda for the next meeting so commissioners can specify any distribution other than the general fund.
