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Civil service commission moves into executive session on chief certification, rejects incomplete applicant and directs publication of top 10
Summary
The Vermilion Civil Service Commission adjourned into executive session Feb. 5 to complete final scoring for police hiring, returned to reject one incomplete candidate, and instructed staff to publish the top 10 applicants for the mayor and police chief.
The Vermilion Civil Service Commission adjourned into executive session on Feb. 5 to complete the final scoring for police hiring and, after returning to open session, rejected candidate No. 13 for an incomplete application and directed staff to publish the top 10 applicants to the mayor and police chief.
The chair moved to enter executive session “for the process of hiring, the final scoring process for the police officer,” a motion seconded and carried by recorded unanimous votes. After the closed session the commission reported it "completed the final scoring sheet for the police officer entrance examinations" and identified an issue with candidate No. 13: the candidate had not submitted a personal history questionnaire or the PHQ from the National Testing Network. The chair said those documents were missing, and the commission voted to reject the candidate for that reason.
A committee member noted a provision in the civil service code, recorded in the meeting transcript as “1 24 44,” related to promotions and appointment timing; the member said the code language in the record indicates that when the commission certifies the highest scorer, the mayor must appoint that person within 30 days. Commissioners discussed timing tied to the current chief’s planned retirement (discussed in the meeting as April 12) and agreed to schedule a March meeting to certify the name of the highest scorer ahead of the retirement.
The commission then charged staff member Melanie to publish the list of the top 10 applicants and deliver it to the mayor and the police chief “as soon as possible.” That motion was seconded and carried. No additional details about candidates beyond the missing documents for candidate No. 13 were provided in the public record.
The action moves the hiring process closer to the mayor’s appointment window; the commission said it will certify the highest scorer at the appropriate time and notify the mayor. No formal appointment by the mayor was recorded during this meeting.
