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Fallon County narrows fleet vehicle use: seven-day travel limit recommended
Summary
After staff review, commissioners agreed to a policy change allowing fleet vehicles for up to seven consecutive days without commission approval and to recommend that employees not transport non-employees or children in fleet vehicles unless pre-approved.
Commissioners discussed proposed clarifications to Policy 1.22 (work-related travel) and Policy 7.03 (use of county equipment) after staff raised scenarios involving multi-week training and assigned vehicles.
The board reached rough agreement that county fleet vehicles should be used for official business and recommended a ceiling of seven consecutive days for routine checkout without prior commission approval; any longer use would require advance commission approval. A staff presenter said the rule would be phrased "up to seven consecutive days; anything over requires commission approval."
On transporting guests or family members in county vehicles, commissioners said employees must drive the vehicle and that carrying non-employees should be "allowed but not encouraged." Commissioners also emphasized that departments can provide notification to the commission in advance if a vehicle will be out an extended period. Staff noted the county's insurance covers passengers but urged departments to minimize nonessential passengers because of liability and vehicle upkeep.
The board directed staff to draft policy language implementing the seven-day limit and recommended language on guests/children, then circulate it to staff for notice and incorporate it into the county's travel protocol.
What happens next: Staff will revise the written policy with the seven-day checkout rule, guidance on guests and approval procedures, and return the updated policy for final adoption.
