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City staff recommend selling two older police vehicles to out-of-state dealer; proceeds to general fund
Summary
Fleet staff recommended sealed-bid sales of a 2016 Dodge Charger and a 2015 Chevrolet Tahoe to Chicago Motors Inc. and Ringwood Motors Inc.; staff said proceeds will go into general fund revenue and asked council to authorize the fleet coordinator to complete sale-related matters. Council questioned using proceeds for an equipment fund; staff said that fund is being established for FY27.
Heather Kaplinsky, the city’s Fleet Administrative Coordinator, told the Mayor Pro Tem and council that staff ran a sealed-bid sale for two retired police vehicles under Wyoming statute 15-1-112(a) and recommended approval to sell a 2016 Dodge Charger and a 2015 Chevrolet Tahoe to dealer(s) that buy and refurbish police vehicles for resale to smaller agencies.
Kaplinsky said dealers Chicago Motors Inc. and Ringwood Motors Inc. placed bids and that staff recommended authorizing the fleet coordinator to complete the sale process; the proceeds were described as going into the city’s general fund revenue. She described the sealed-bid requirement (advertise once weekly for three consecutive weeks for property over $500) and said the bid notice required buyers be other law-enforcement or government entities rather than private individuals.
Council members asked why the vehicles were not kept in service longer or assigned to other departments. An agency official (speaker 9) told the council the two vehicles have severe electrical and suspension issues and have not been operable for some time; he said extensive refurbishment costs would approach the price of a new vehicle and cited high idling hours as an important wear factor.
Council also asked whether sale proceeds could be routed to an equipment fund. City Administrator Stuart McGrath said the city is establishing an equipment fund tied to the FY27 budget process; for now, proceeds will be recorded in the general fund but staff intends to account for equipment-replacement needs in upcoming budgets.
Transcript inconsistency: during the presentation staff once stated a combined amount of $18,014 for the sale, while other lines list per-vehicle recommendations of $5,507 (Dodge Charger) and $12,570 (Chevrolet Tahoe). Those per-vehicle figures appear in the staff recommendation; the two line amounts sum to $18,077 and do not match the earlier single-line total in the record. The council did not take a formal vote during the study session.
The council moved on to the next agenda item without a recorded decision; staff said they will bring formal documents for council action at a future meeting.
