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City to consider RFP after two proposals for government campus; council presses on timeline and P3 rules
Summary
Deputy city manager said the city received two qualified proposals for the downtown government campus and is evaluating them with consultant CBRE; staff signaled a likely recommendation to issue a competitive solicitation and proposed a 90-day response window, while council members urged a shorter timetable and the city attorney noted a 21-day statutory minimum under the P3 framework.
Deputy City Manager Andy Lukasik told the Boca Raton City Council on Nov. 4 that staff has received two qualified proposals to redevelop the government campus and is conducting an initial, high-level evaluation with consultant CBRE that will examine proposer experience, preliminary site plans, mobility impacts and economic outcomes.
"We're already going through the process of doing an initial evaluation in accordance with our administrative policies related to unsolicited P3s," Lukasik said, and added that staff is "highly likely" to recommend issuing a competitive solicitation (an RFP) to ensure value and alignment with council strategic priorities. He said staff plans to present findings and a recommendation at the Nov. 18 workshop.
CBRE, the city's consultant, recommended allowing proposers 90 days to respond to an RFP; Lukasik told council that proposal review could take four to six weeks with negotiation and awarding phases stretching the total timeline to seven to nine months depending on complexity and volume of responses. Several councilmembers said they prefer a shorter competitive window and urged CBRE and staff to accelerate the process where feasible.
Council members also asked whether the process should proceed under the statutory public–private partnership (P3) framework or under home-rule procurement options. The city attorney clarified procedural constraints: "If you're operating under the P3 statute... the minimum amount would be 21 days," he said, noting that staff should reconcile process choices before the next workshop.
No final procurement decision was taken at the workshop. Staff also reminded the council the city’s campus development agreement with Florida Atlantic University is under extension; FAU has requested another one-year extension, and staff said a resolution to extend the agreement will appear on the December meeting agenda.
