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Boca Raton updates travel policy, delays law‑firm rate increases for further review
Summary
Council adopted changes to the travel‑policy paperwork deadline (from 10 to 30 days) and voted to continue two proposed outside‑counsel rate increases to the August meeting for staff follow‑up and comparison information.
The Boca Raton City Council on July 23 approved an update to the city’s travel policy for public officials that increases the deadline for submitting travel expense paperwork from 10 days to 30 days.
City Manager Brown explained the change is intended to clarify modern travel practices, permit on‑the‑fly itinerary adjustments and allow reimbursement for personal‑card expenses when necessary. The council adopted Resolution 65‑2024 with the staff‑proposed amendment by a 5–0 vote.
Separately, council members debated proposed hourly rate increases from two outside law firms (items 9N and 9O). Staff explained the firms had not received an increase since 2020 and that the increases would take effect Oct. 1 with the new fiscal year. Several council members asked for additional comparator rates and time to negotiate; one member described a 15% proposed increase as untimely given other agenda legal matters. The council voted to continue both law‑firm rate items to the August meeting to allow staff to request comparators and pursue negotiation.
The travel‑policy change is effective upon adoption; the law‑firm items will return to council with additional backup material, including comparative rates and any alternative negotiation proposals from the firms.
