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Lady Lake approves third‑party lien‑search service; staff estimates roughly $60,000 in annual revenue
Summary
The Town of Lady Lake approved a service agreement with a vendor to perform lien‑searches at $100 per search, remitting about $80 per transaction to the town. Vendor representatives said the service is no cost to residents and typically returns results within hours; the commission approved the agreement by roll call.
The Town of Lady Lake Commission on March 7 approved a service agreement to outsource property‑lien searches to a private vendor, a move staff said would shift time‑consuming title work off municipal personnel and generate modest revenue.
Growth‑management staff told the commission the vendor would charge $100 per lien search, retain $20, and remit $80 per transaction to the town monthly. Staff said the town currently performs lien searches in‑house and does not charge for the service; the proposed contract is scheduled to take effect March 13, 2026. Staff estimated the town averages about 15 lien searches per week (roughly 60 per month) and that the arrangement could yield approximately $60,000 annually.
A vendor representative, introduced in staff remarks as part of the company leadership and speaking at the meeting (speaker S7), said the firm provides lien‑search services to more than 50 Florida local governments and has run similar programs for more than a decade. "It is a no‑cost service to the citizens of the Town of Lady Lake," the representative said, adding the company typically averages an eight‑hour turnaround on searches and can scale faster when data ingestion is efficient.
Commission discussion touched on bonding and insurance in the service agreement; the vendor confirmed insurance coverage is included in the contract and that the firm takes responsibility for its reports. After questions from commissioners about average transaction counts and how revenue would flow to the town, a motion to approve the agreement was seconded and carried on a roll‑call vote with all members recorded as voting yes.
The commission and vendor used different names for the firm in the spoken record and staff materials; staff materials presented to the commission identified the vendor as "Orange Shadow" and the staff presentation also referenced 'Archade' in places. The meeting transcript contains inconsistent spellings and names for the vendor; the motion and staff packet identify the vendor in the town's materials as Orange Shadow. The final contract documents posted by the town should be consulted for the vendor's legally correct corporate name and insurance limits.
The contract approval covers the service agreement only; no change to the town's code or levy was required. The vendor said there is no cost to residents under the proposed arrangement, and staff said the town will receive monthly remittances for each transaction processed under the agreement. The item will be reflected in the town's upcoming financial reports and contract register.
