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R6 presenter briefs Fountain Green City Council on Utah open‑meeting rules
Summary
At a Jan. 22 work meeting in Fountain Green, Shay of the R6 Regional Council delivered the city's annual OPMA training, reviewing quorum rules, notice and recordkeeping requirements, closed‑session and emergency procedures, GRAMA implications, and the city's training obligations.
On Jan. 22, 2026, at Fountain Green City Hall, Shay of the R6 Regional Council delivered the annual training on the Utah Open and Public Meetings Act to the Fountain Green City Council and applicable boards. The presenter told the council that OPMA governs how public bodies conduct meetings and recommended that, when in doubt, bodies follow OPMA requirements.
Shay explained that a public meeting occurs when a quorum gathers to discuss public business and identified Fountain Green's quorum as three council members; she clarified that the mayor generally does not count toward a quorum but may vote in limited circumstances, such as to break a tie. The presenter emphasized that meeting notices must include the date, time, location and listed agenda items and reiterated that no action may be taken on items not included on the posted agenda.
The training covered recordkeeping rules: meetings must be recorded and labeled with date, time and place; recordings must be made available within three days; pending minutes must be available within 30 days; and approved minutes must be posted within three business days of approval. Shay noted that recordings may not be edited. She also reviewed emergency‑meeting procedures (majority approval and prompt posting of notice) and the closed‑session process, which requires a two‑thirds vote of members present and an affidavit by the mayor certifying only authorized topics were discussed; some closed sessions require unedited recordings while routine personnel matters do not.
Shay advised the council to verify the city's electronic‑meetings ordinance to ensure it specifies procedures for remote participation and voting. She also cautioned that communications such as texts, emails and written notes may be subject to public‑records requests under the Government Records Access and Management Act (GRAMA), and urged prudence in communications during meetings. The presenter stated that this meeting and its approved minutes will satisfy the annual OPMA training requirement for the City Council and relevant boards.
Mayor Willard Wood and council members thanked the presenter. The work meeting adjourned at 7:00 p.m.
