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Board approves routine claims, payroll and three vendor contracts including IT printers and public-safety testing
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Summary
The Public Works and Safety Board approved minutes, claims and payroll, AFSCME stipends, and three contracts: Toshiba printer replacement and maintenance ($18,210.47), Testing for Public Safety services (not to exceed $12,000), and Rooney & Company cost-reporting services ($5,000).
At its March 5 meeting the Public Works and Safety Board approved routine meeting minutes and multiple payments, and authorized three professional contracts.
The board approved the minutes from the Feb. 26 meeting, claims for payment dated March 6 totaling $446,856.69, payroll claims dated March 6 totaling $855,877.39, and AFSCME stipends dated March 6 in the amount of $107,750. These items were moved, seconded and approved by voice vote; the transcript records "Aye" and the chair declaring motions carried without individual roll-call tallies.
Tracy Phillips, director of information technology, asked the board to approve contract 18-2026 with Toshiba America Business Solutions to replace Ricoh printing devices in city facilities (4 units for the city building, 1 for streets, 2 for parks) and to include a 60-month maintenance agreement, not to exceed $18,210.47. Phillips said the quote was valid for about 90 days and that the contract term is five years; board approved the contract.
James Dahl of the Richmond Police Department presented contract 19-2026 with Testing for Public Safety (Institute for Public Safety) to run one entry-level hiring process and one promotional sergeant process using validated written tests and structured oral interviews. Dahl said the estimated cost for both processes will not exceed $12,000 and that billing is based on participation; the board approved the contract after clarifying fee structure and per-applicant charges beyond a participation threshold.
Nick Arbias, chief of EMS for the Richmond Fire Department, requested approval of contract 20-2026 with Rooney and Company LLC for preparation of the 2025 Indiana Medicaid freestanding governmental ambulance provider cost report in an amount not to exceed $5,000. Arbias said prior cost reports generated supplemental Medicaid reimbursements (he cited roughly $158,000 in 2024 and $163,000 in 2023); the board approved the contract.
Where the transcript shows only voice votes the board's approvals are recorded as carried without individual vote tallies in the meeting record.
