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Treasure County officials move to clear long-standing receivables, consider using grant and reserve funds
Summary
County staff presented a plan to remove multi-year receivables from county books, including a $28,000 weed-program loan and a $45,000 County Council on Aging balance, and discussed transfers and year-end journal entries to restore fund balances without increasing current-year levies.
A county finance staff member presented a short-term-loans worksheet showing a $28,000 balance for the weed program and roughly $45,000 tied to the County Council on Aging (CCOA), and suggested the county could use grant or reserve funds to clear the longstanding receivables.
"So weed has a total of $28,000 in outstanding loans, and then the county council on aging is the $45,000," the staff member said, adding that some receivables would fall to $37,000 once accounts receivable were applied. Staff and commissioners discussed whether some weed grant money "could be used to pay some of that back" and whether to do journal entries to move amounts between grant and operating funds.
An agency official at the table supported cleaning up the accounts, saying the county should "go ahead and clear out the debt" and suggested making small annual transfers back to the Federal Mineral Royalty (FMR) reserve so the books reflect reality instead of leaving long-dormant receivables on the ledger.
Speakers described options including a one-time transfer from a grant balance to eliminate a $6,241.74 short-term loan, backdating a journal entry to reclassify a termination pay posting, and making modest annual transfers to replenish FMR. "Pay that money back to FMR and then do a journal entry to clear out the balance," an agency official advised.
County staff also noted several year-end quirks in the preliminary versus final budget forms and said they planned to prepare the resolutions to set mill levies and wages at 5 percent in the coming week. "I'm pretty sure I'll have it all ready for you on Tuesday," the staff member said, referring to the packet that will include the resolutions.
No formal vote or motion was recorded in the transcript; participants described administrative steps staff will take to execute transfers and clean up old receivables. The commission set a timetable to adopt the final budget and related resolutions the following week.
