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Museum seeks reimbursements; commissioners ask for invoices and will submit claim
Summary
The Treasure County Museum asked the board to process outstanding utility reimbursements and reported a $145,000 grant for building repairs; commissioners asked the museum to submit itemized invoices or a claims form so the county can process payments in the next claims batch.
Dana, the museum representative, told commissioners the museum had paid utility bills for fiscal 2024–25 and asked the county to reimburse roughly $1,500 in expenses that had been covered by the museum. Dana also reported a recently awarded grant (discussed in the meeting as approximately $145,000) to address exterior and interior repairs, including stucco and crack sealing on the yucca structure and other preservation work.
Commissioners and staff discussed the proper mechanism for reimbursement. The auditor's office advised that because the museum is a 501(c)(3) (not a separate government entity), the museum should submit invoices or a claim to the county for reimbursement; the board can then process the claim through the regular claims batch. "Send us a claim or itemized invoice and we'll include it in the next batch," a commissioner instructed.
The board asked museum staff to provide copies of bills they paid and agreed that county staff would process the museum's outstanding reimbursement requests as claims. The commissioners also encouraged the museum to continue pursuing federal/state grants and to coordinate with county maintenance staff to inspect the recent roof damage and prioritize repairs.
Commissioners asked for documentation that corresponds to the reimbursement requests; staff will process the request in the next scheduled claims cycle once a claim form or itemized invoices are submitted.
