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Waupaca County board approves budget amendment to fund Workday ERP; motion and related contract pass 22-1
Summary
On Aug. 20, 2024, the Waupaca County Board approved a 2024 budget amendment reallocating existing capital and ARPA investment interest to cover increased costs for a countywide Workday ERP/HRIS implementation; the resolution passed 22-1 and the related Workday contract was approved 22-1.
Waupaca County Board of Supervisors on Aug. 20 approved a budget amendment to reallocate 2024 capital funding and American Rescue Plan Act (ARPA) investment interest to cover increased costs for implementing Workday as the countywide enterprise resource planning and HRIS system. The county said no additional funding is required in 2024; operating costs are expected to rise beginning in 2025 by about 2% annually over the contract term.
The board adopted Resolution No. 17, moved by Supervisor Lila Malvik-Shower and seconded by Supervisor DuWayne Federwitz, on a 22-1 vote. Separately, the board approved contract RFP24-005-08 for the Enterprise Resource Planning System (Workday) by motion of Supervisor Kraeger, seconded by Supervisor Bosquez; that contract motion also carried 22-1. The meeting minutes record vote tallies but do not name individual yes/no voters.
Why it matters: the county had budgeted $1.2 million in 2024 for the ERP/HRIS replacement. After the request-for-proposal process, officials concluded the Workday implementation requires additional funds beyond the original allocations. The Finance Department is authorized to make budget adjustments to reflect the amendment and to execute the implementation steps described in the resolution.
Key details recorded in the minutes: the resolution notes the $1.2 million 2024 allocation for the ERP/HRIS project; that additional funding will come from under-expenditures in other projects and from ARPA investment interest; and that operating costs will rise starting in 2025, with incremental increases of 2% for the duration of the contract. The minutes do not specify the total additional dollar amount reallocated or the contract value for Workday.
Next steps: the Finance Department is authorized to make necessary 2024 budget adjustments; the minutes show the contract motion passed but do not provide an implementation schedule or a total contract amount. The board record does not indicate which member cast the single no vote on the budget amendment or the Workday contract.
