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Cheyenne County Fair Board approves All Event Pass pricing, awards sound-and-light contract and schedules April workday
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Summary
The Cheyenne County Fair Board on March 23 set early-sale and regular prices for an All Event Pass, accepted a Douglas Production Group bid for lights and sound, approved routine minutes and financial reports, scheduled an April 19 workday, and heard a fundraising idea for minnow races in July.
The Cheyenne County Fair Board met March 23 in Sidney and moved forward on ticketing, contracting and event planning for the 2026 fair.
At a meeting called to order by President Troy Kurz at 6:30 p.m., the board approved the minutes from its Feb. 23 meeting after a motion by Travis Sprenger and a second from Tyler Bailey. The motion passed with ayes from Ryan Filsinger, Troy Kurz, Travis Sprenger, Mark Roelle, Kip Miller, Zach Oliverius and Tyler Bailey; Pat Finney abstained.
The board then accepted the treasurer’s report presented by Treasurer Kip Miller. Pat Finney moved to accept the report, seconded by Zach Oliverius; Kurz, Filsinger, Oliverius, Roelle, Sprenger and Bailey voted aye, while Miller and Finney abstained.
In a key operational decision, the board approved pricing for an All Event Pass. Member Ryan Filsinger moved — and Mark Roelle seconded — to sell the All Event Pass for $70 during an early-sale window from March 24 through April 30, 2026, and to sell the pass for $85 from May 1 through July 1, 2026. The motion passed unanimously among members present.
Marketing proposals were discussed; Filsinger presented proposals from several radio stations and the board selected three regional stations (Scottsbluff, Ogallala and Sterling) for advertising distribution across the Panhandle.
The board scheduled an all-hands workday for Sunday, April 19. The Sidney Wranglers 4H Club will assist with painting the arena and plans to arrive by 2 p.m.; the group will leave at 5 p.m. to attend a club meeting. Members also noted the need to transport a derigging chute gate to Julesburg for repair; Donnie Vach offered to drive the gate.
Member Travis Sprenger proposed holding minnow-race fundraising events on Thursday, July 23 and Saturday, July 25 after evening programming; the board agreed and asked Sprenger to return with more details at the next meeting.
The board voted to enter executive session on a motion by Tyler Bailey with a second from Pat Finney; the roll call recorded ayes from all members present. The transcript records the vote to enter executive session but does not record the subject discussed or any outcomes from the closed session.
For production needs, Mark Roelle shared two bids from Douglas Production Group (DPG). On a motion by Tyler Bailey, seconded by Kip Miller, the board accepted the DPG bid that included full labor, lights and sound. The roll call recorded ayes from Kurz, Miller, Finney, Roelle, Sprenger, Oliverius and Bailey; Ryan Filsinger abstained.
The meeting was adjourned by President Kurz at 8:30 p.m.
Votes at a glance: - Approval of Feb. 23 minutes: Motion by Travis Sprenger, second Tyler Bailey — Passed (Aye: Ryan Filsinger, Troy Kurz, Travis Sprenger, Mark Roelle, Kip Miller, Zach Oliverius, Tyler Bailey; Abstain: Pat Finney). - Acceptance of Treasurer’s Report: Motion by Pat Finney, second Zach Oliverius — Passed (Aye: Troy Kurz, Ryan Filsinger, Zach Oliverius, Mark Roelle, Travis Sprenger, Tyler Bailey; Abstain: Kip Miller, Pat Finney). - All Event Pass pricing (early $70, later $85): Motion by Ryan Filsinger, second Mark Roelle — Passed (unanimous among members present). - Enter executive session: Motion by Tyler Bailey, second Pat Finney — Passed (unanimous among members present); subject/outcome not recorded in transcript. - Award sound-and-light contract to Douglas Production Group: Motion by Tyler Bailey, second Kip Miller — Passed (Aye: Troy Kurz, Kip Miller, Pat Finney, Mark Roelle, Travis Sprenger, Zach Oliverius, Tyler Bailey; Abstain: Ryan Filsinger).
Next steps and context: The board asked members to bring further details on the proposed minnow-race fundraisers at the next meeting and scheduled the April 19 workday to prepare facilities. Notices of the March 23 meeting had been published March 5 in the Sidney Sun-Telegraph, on the Cheyenne County website and on the county bulletin board; minutes are available at the Cheyenne County Clerk’s Office.