Sullivan County commissioners approve proclamations, vendor contracts, lease extension and personnel actions

Sullivan County commissioners took a series of unanimous votes at their March 9, 2026 meeting, approving proclamations, vendor contracts, service agreements, a lease extension, and several personnel and administrative items.

The meeting began at 10:00 a.m., called by Chair Scott Myers. After the Pledge of Allegiance, commissioners approved the minutes of the Feb. 24, 2026 meeting. Commissioners then acknowledged two proclamations: one recognizing March 2026 as Developmental Disabilities Awareness Month (read by SERVE, Inc. representatives Cora Robbins, Cameron Owen and Simon Hartman) and another designating March 15–21, 2026 as Pennsylvania 4‑H Week (read by 4‑H student representatives Allen Spako and Aiden Weisenberger). The meeting recessed briefly for proclamation photos and reconvened.

On procurement, commissioners approved a 60‑month service contract with Doing Better Business to provide a Sharp BP‑71C31 copier for the Department of Emergency Services at an initial purchase price of $6,715.00 and a monthly $30.50 supply/maintenance charge. They also authorized a 60‑month contract for a Canon ImagePROGRAF TZ‑320000Z MFP plotter for the Planning office at an initial purchase price of $13,550.00 and $150.00 per month for supplies and maintenance; the record notes four quotes were solicited and the lowest was accepted and that the existing plotter is roughly 17–20 years old and no longer supported by current software.

The board approved a two‑year lease extension for Dr. Margery Hinebaugh to continue using 525 square feet of office space (Suites 7–9) at the Sullivan County Medical Center beginning April 1, 2026, at $375 per month. Commissioners also approved a three‑year courthouse HVAC maintenance agreement with Trane (Feb. 1, 2026–Jan. 31, 2029) with year‑one cost $10,916.00, year‑two $11,583.00 and year‑three $12,291.00.

On grant administration and project contracts, the board approved an amendment to the SEDA‑Council of Governments (SEDA‑COG) professional services agreement for the Demolition Phase I project, removing Davis‑Bacon Act enforcement services and reducing the contract by $2,100 to a not‑to‑exceed $47,700. Commissioners separately approved a professional services agreement with SEDA‑COG to administer the FFY 2025 Community Development Block Grant at a cost of $44,300.00.

The board acted on community and program matters: it approved an agreement for author Daryl Cobb to visit the Sullivan County Library on May 21, 2026, at a cost of $979.00; approved a request by the Laporte Enhancement Committee to use the county park for Market Day on May 23, 2026; and, upon recommendation of the Farmland Preservation Board, extended the Farmland Preservation application deadline from March 1, 2026 to July 2, 2026 (4:00 p.m.) if no applications were received by the earlier date. Commissioners explained this extension is to allow another qualified applicant to encumber remaining funds for perpetual easement purchases.

In human services and personnel actions, the board approved (a) an agreement between the Bradford/Sullivan Counties Early Intervention Program and Connective Early Intervention Services, LLC effective Jan. 1, 2026–June 30, 2027, and (b) amended agreements with a list of individual and vendor providers effective July 1, 2025–June 30, 2027. Commissioners also terminated a 2018 supervision agreement with Krystle Kowalczyk for adult and juvenile probation supervision, waiving the 60‑day notice because Kowalczyk was hired by Sullivan County. The board acknowledged the hiring of David Williams as a part‑time, as‑needed county detective in the District Attorney’s office effective March 9, 2026 (not to exceed 999 hours annually and without benefits).

The commissioners approved travel/training requests for Children & Youth ($308.00), Emergency Services ($199.40) and the Treasurer ($144.00). They approved the Children & Youth second quarter FY 2025–2026 expenditure reports (Oct. 1–Dec. 31, 2025), reviewed the Prothonotary’s February 2026 report, and received Treasurer Katrina Wilkins’ February 2026 financial report. The meeting record shows current invoices totaling $178,723.12 were approved and paid.

With no further business, Commissioner Darlene Fenton moved to adjourn at 10:30 a.m.; the motion carried.

The meeting record identifies the commissioners present as Scott D. Myers Jr. (chair), Brian Hoffman (vice‑chair) and Darlene Fenton (commissioner), with Chief Clerk Hope Verelst and county officials and local organization representatives in attendance.