Lee's Summit R-VII work session reviews Diligent and BoardDocs, approves the evening agenda
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Summary
At a work session, the Lee's Summit R-VII board approved the night's agenda and received training on using Diligent while confirming BoardDocs will be the official platform for upcoming meetings; members discussed accessibility, public records, and how digital votes will be displayed.
Lee's Summit R‑VII board members approved the evening agenda and spent the session reviewing two agenda-management platforms as they prepare to use BoardDocs for upcoming meetings.
The training focused on Diligent, a platform the presenter said many boards use because of its ADA accessibility features and the ability for a single user to switch among multiple organizations under one login. "A lot of states call it FOIA, but in Missouri we call it Sunshine Law," the presenter noted while explaining public-records considerations for annotated materials.
The session matters because the district is changing how members and the public will access meeting documents. Presenter guidance emphasized that although members can follow materials in Diligent, BoardDocs will remain the official repository. A board member asked whether annotations are visible to others and whether printing and navigation would change; the presenter said annotations are specific to individual users and recommended using the left-column navigation to move quickly through long agendas.
On voting procedures, a member raised the need to ensure verbal votes match digital records. The presenter described a practice used by the City of Lee Summit where officials omit a verbal roll-call and instead display the cast votes and a final tally, saying, "they just said, cast your votes and then they'll say, motion passes 7 2 or 9 0." The board discussed confirming whichever process is used will clearly show how members voted to the public.
The meeting included a motion to adopt the agenda; the Chair said, "I move to approve the agenda," a second was recorded, and the motion was approved by assent (the transcript records 'aye' but does not include a roll-call count). Members confirmed that the next scheduled meetings on the ninth and the twelfth will use BoardDocs as the official system, with Diligent available for viewing. The work session concluded with a note about an implementation night and a planned team-builder activity upstairs.
The board did not take further formal actions in the transcripted portion; specific vote tallies, the names of the second, and the meeting date beyond the session itself were not specified in the transcript.
