Staff warns May 1 CIB deadline; council briefed on municipal code-hosting options and required WUI code update

City staff briefed the Mona City Council on several near-term administrative deadlines and options for municipal administrative systems.

"We have a deadline of May 1 on that," said Shay (speaker 9), noting that projects must be entered into the Utah Project Portal to be eligible for consideration by the Permanent Community Impact Board (CIB) in upcoming funding cycles. Shay offered to assist with portal submissions and said staff and the city engineer can provide project details the portal requires.

Shay also reviewed options for municipal code-hosting platforms and implementation costs, citing American Legal, Civic Link and CivicPlus as common providers and providing ballpark subscription and implementation ranges. He said many small communities are switching to CivicLink or CivicPlus primarily for cost reasons and noted that a decision would typically require a council vote to change hosting platforms.

Separately, Shay reminded the council that the legislature updated wildfire-urban interface (WUI) code requirements and that the city will need to adopt the 2024 WUI code (updating the previous 2006 code) and sign a CWPP/WS agreement; he suggested the matter may appear on a future agenda for formal action.

Council members asked clarifying questions about eligible CIB expenditures, implementation fees for code-hosting transitions and whether CIB will cover improvements (as opposed to general operations). Staff said eligibility depends on project framing and that engineering partners can help position applications.