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Danbury City Board of Awards approves PO increase, awards sign and playground fiber bids
Summary
At its Dec. 3 meeting, the Danbury City Board of Awards unanimously approved raising a sole‑source Peterbilt parts purchase order from $15,000 to $40,000, awarded an annual low bid for street sign materials to National Highway Products, and renewed playground wood‑fiber contracts with a price amendment for Ferris Mulch.
The Danbury City Board of Awards on Dec. 3 unanimously approved three procurement actions brought by Purchasing Agent Chip Volpe, including an increase to a sole‑source Peterbilt parts purchase order, an award of the annual street‑sign materials bid, and a one‑year renewal of playground wood‑fiber contracts with an amended price for one vendor.
Volpe told the board the equipment maintenance department had requested that an existing purchase order to the Peterbilt store of Southern Connecticut be raised from a not‑to‑exceed $15,000 to up to $40,000 for parts and service as needed. Because the requested amount exceeded Volpe’s approval limit, the board considered a motion to increase the order and to permit further increases through the remainder of the fiscal year. A board member moved the action, Dan Garrick seconded, and the motion carried unanimously.
On the second agenda item, Volpe described an annual bid for street sign materials and traffic‑safety equipment. The city received two bids; National Highway Products, the incumbent, was the apparent overall low bidder on the set of items. The board voted to award the contract to National Highway Products after a motion and second; the motion carried unanimously.
For the third item, Volpe reviewed a playground wood‑fiber bid originally awarded in 2022 to six vendors (US Playground Surfacing; Ferris Mulch; Fiber Group; Willow Services; EA Quinn Landscaping; and Supreme Forest Products). The contracts permitted up to three one‑year renewals; the prior extensions expired Sept. 20, 2025, and the board was asked to approve the final renewal year. Five vendors agreed to hold pricing; Ferris Mulch requested an increase from $26 to $31 per cubic yard and a $55 delivery fee for orders under 20 cubic yards. The board voted to extend contracts to all six vendors and to allow the Ferris Mulch amendment; the motion carried unanimously.
Votes at a glance: the board approved (1) the Peterbilt purchase order increase and authority for additional fiscal‑year increases; (2) award of the annual street‑sign materials contract to National Highway Products; and (3) a one‑year renewal of playground wood‑fiber contracts to the six listed vendors, including the Ferris Mulch price amendment. All three motions passed by unanimous vote.
Next steps: the approved actions authorize the purchasing office to issue amended purchase orders and renewals consistent with the board’s votes. No new committee assignments or follow‑up reports were recorded in the meeting minutes.
