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Danbury Board of Awards unanimously approves voting equipment, maintenance contracts, Wi‑Fi projects and software purchase
Summary
At its Dec. 17 meeting the Danbury Board of Awards approved an electronic voting equipment agreement with the state, a maintenance contract for voting systems, a police ammunition purchase ($89,671.64), safety apparel price adjustments, two CEN-funded Wi‑Fi contracts ($293,700 and $193,660), a no-cost parking license, and a MatrixPoint case-management subscription.
The Danbury Board of Awards on Dec. 17 unanimously approved a series of procurement and license actions, including an agreement to accept state-provided electronic voting equipment, a maintenance and software license for voting systems, a police ammunition purchase and two Connecticut Education Network (CEN) grant-funded Wi‑Fi projects.
Purchasing agent Jake Volpe said the municipal electronic voting equipment agreement — submitted by the registrar of voters and procured through a Connecticut state source contract — would cover equipment provision through July 31, 2034. A board member moved “I move that we accept the generosity of the state of Connecticut. We take these machines,” and the motion was seconded and approved unanimously.
The board also approved an Election Systems & Software LLC maintenance and software license for voting equipment covering Jan. 1, 2026, through June 30, 2027, at an initial-term cost of $28,177.50 with automatic one‑year renewals.
The police department’s requisition to buy ammunition from Eagle Point Gun under the state contract, quoted at $89,671.64, was approved as a purchase order.
On safety apparel, staff reported previously awarded unit-price contracts and described requested price adjustments for selected items (examples discussed included a small increase on a Class 1 bell and a change in the boots’ pricing). The board approved an extension and the revised pricing for the designated items; purchase orders will be issued as needed.
Technology-services staff brought two CEN-funded items: a Crown Castle Fiber quote of $293,700 to extend CEN fiber to support city Wi‑Fi at City Center, City Center Green, the public library and Rogers Park/War Memorial Center, and a $193,660 Total Communications quote to furnish and install Cisco equipment for the same grant project. Staff noted guidance from a state contract specialist that prevailing wages likely would not apply for the Cisco work and recommended awards contingent on funding, agreement execution and a potential 4% bonding allowance. Frank Gentile, director of technology services, described the public-access intent: “In areas where there are residential apartments, the spirit of this grant is to allow them access to that for free.” The board approved both contingent awards.
The board approved a no-cost parking license with Southern New England Telephone Company for employee parking at 39 West Street through Nov. 30, 2026, to mitigate nearby construction impacts.
On a document‑management solution, staff said an earlier award to FEMA Solutions could not be executed due to unmet insurance requirements. Deputy corporation counsel’s memo reviewed two alternatives: MatrixPoint (annual subscription $13,200 plus $15,000 one-time implementation, $28,200 first-year cost) and Filevine (annual $13,924.80 plus $5,625 implementation, roughly $19,005.49 first-year cost). Staff recommended MatrixPoint for its on-site implementation and training; the board approved entering a subscription license with MatrixPoint, with the first-year cost noted to be funded from the accounts listed in the memorandum.
The meeting concluded with a motion to adjourn.
