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Danbury Board of Awards approves 13 procurements, ratifies emergency road repair
Summary
At its April 30 meeting the Danbury Board of Awards approved 13 contract actions — from HVAC and lab equipment purchases to IT change orders — unanimously ratifying an emergency repair to Great Pasture Road and authorizing multiple renewals and change orders to close out the fiscal year.
Chip Bolton, the city purchasing agent, opened the Board of Awards meeting on April 30 and presented 13 procurement items ranging from equipment purchases for the Danbury Career Academy to renewals and contract change orders for city services. The board voted unanimously on each item and ratified an emergency public‑works engagement to repair voids beneath Great Pasture Road.
The most expensive single purchase approved was a $612,085.93 quote from Fisher Scientific for science laboratory equipment for the Danbury Career Academy, submitted by the engineering department and purchased under a Connecticut state contract. The board also approved a $129,813 lump‑sum award for HVAC replacement at the Richter Park Administration Building to Encon Heating and Air Conditioning and authorized RHS Consulting to prepare final design/construction documents for a magnet school retaining wall at $29,988 under an existing on‑call contract.
Other approvals included a $22,400 scope modification to Martinez Couch and Associates for the downtown transit‑oriented development streetscape project; fitness equipment for the Danbury Career Academy (about $21,865) under a state contract with an anticipated ~80% reimbursement; renewal of annual service contracts for burner maintenance ($44,469.22) and boiler cleaning ($45,275) for public buildings; renewal of alarm monitoring with United Alarm; and a one‑year renewal option or reissuance for Phoenix Environmental Laboratories’ lab analysis services (current term expires 06/30/2025).
The board ratified emergency repairs to Great Pasture Road after city engineers discovered voids under the roadway. Chip Bolton said Hemlock Construction executed the repairs under an existing on‑call heavy‑equipment contract and that the city supplied materials; the final cost will be reported to the board once known and returned to a future agenda for formal approval of the purchase order. "We can just add it on the agenda, bring it back, and we'll approve that amount at that time," counsel Robin Edwards said during the ratification discussion.
Technology services asked for two change orders to close out fiscal 2024–25 for CIS (the city’s contracted IT support). The board approved increasing the CIS net‑to‑exceed amount by $12,998 (134 hours at $97/hour) for network support and by $4,731 (57 hours at $83/hour) for Microsoft SQL database services.
Votes were recorded by voice and carried unanimously on each item. During votes counsel Robin Edwards said, "I vote in favor," and Kara Prunty (assistant finance director) likewise recorded her assent. The meeting adjourned after the final motion was carried.
The board did not set final amounts for the Great Pasture Road purchase order; that figure will be reported when available. Several approvals relied on existing state contracts or cooperative purchasing agreements; where the state contract did not extend to municipalities the board re‑awarded work under the Capital Region Council of Governments cooperative contract.
