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Carlsbad Unified reclasses $1.56 million in restricted revenue; board approves revised unaudited actuals 5‑0
Summary
The district reclassified about $1,560,000 in restricted/unearned revenue after County Office review and adjusted P2 ADA from 10,355.49 to 10,072.03; trustees approved the revised unaudited actuals and requested documentation of the PeopleSoft entry and follow‑up.
Carlsbad Unified School District trustees approved revisions to the 2024–25 unaudited actuals after district staff reported technical corrections required by the County Office of Education.
Dr. Nye told the board auditors identified restricted funds that had been incorrectly recorded as ending fund balance; staff reclassified approximately $1,560,000 as unearned revenue to avoid an audit finding. “The correction reduced our general fund restricted ending balance,” Dr. Nye said, adding that the funds are not lost but will be captured in the 2025–26 first interim once related carryover and accrual entries are posted.
The district also revised the average daily attendance (P2 ADA) used on multiple state forms. Dr. Nye said the draft unaudited actuals used an estimated ADA of 10,355.49 but the final P2 report shows 10,072.03; that adjustment required updates to state forms including maintenance‑of‑effort and appropriations calculations. He emphasized that, aside from the restricted revenue correction, the updates did not change the overall budget.
Trustees pressed staff about timing and transparency. One trustee requested confirmation that the reclassification had been entered into PeopleSoft and asked for a spreadsheet documenting the entries; Dr. Nye agreed to provide that information. The board then voted to approve the revised 2024–25 unaudited actuals as modified; the motion passed 5‑0 (Trustees Ciosi, Burbank, Emery, Ward, Rawlings voting yes).
The district said the reclassification will be reflected in the first‑interim budget presented this winter and that restricted funds will be accounted for as carryover where required.
