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Board reviews construction-management RFQ and asset-management consultant selection; public seeks vendor presentations
Summary
Board discussed selection processes for a construction management team for Measure O projects and an asset-management consultant. Community members and several board members asked that chosen vendors, especially the project manager, present their local teams and oversight plans before finalizing contracts for multimillion-dollar bond projects.
On March 17 the board discussed two related facilities procurement matters: an RFQ for program and construction management services tied to future Measure O projects and the near-final selection of an asset-management consultant (old business).
Public commenters and board members stressed the importance of hearing from the selected construction-management firm and the named project manager in person before finalizing a large program. Cindy Parks and other community members said that earlier projects suffered from frequent changes in personnel and diminishing reports to the community; they asked the district to require vendor commitments to local staffing, reporting cadence and the project manager’s continuity.
The superintendent said the RFQ process was rigorous, vendors were interviewed and the recommended team was selected; the superintendent apologized for not arranging a vendor presentation and agreed to schedule the vendor and the proposed project manager for a future meeting. Board members also asked staff to include vendor reporting commitments and to ensure the district has adequate staff capacity to oversee contractors.
On asset management, a subcommittee interviewed three vendors and selected one; contract negotiations remain in progress and the item will return for board consideration when the contract meets district standards. Board members reiterated the importance of 'boots-on-the-ground' oversight and asked for vendor presence at an upcoming meeting so members can ask questions and evaluate project manager qualifications.
No final contract for either the construction management RFQ or the asset-management firm was approved at the March 17 meeting; staff said they will return with presentations by vendor teams at a future date.
