Facilities report: restroom repairs, vandalism and planned contractor evaluations after heavy snow
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Summary
Facilities staff reported 359 restroom work orders (64% completed), noted vandalism and plumbing problems, and said final snow-related change orders will be submitted; the district will compile contractor performance evaluations to inform future RFPs and performance-based selection.
Doctor White, speaking for district facilities, summarized recent maintenance workloads and vendor evaluations.
On restrooms, Doctor White said the district received 359 work orders and completed 233 (a 64% completion rate). He provided a categorical breakdown: 35 vandalism-related incidents, 99 minor fixes, 249 moderate repairs (dispensers, toilets, sinks, clogs) and 19 major jobs requiring extensive plumbing remediation. Doctor White said some bathrooms required significant work, including rebuilding and remediation where fixtures were damaged or vandalized.
On snow removal, Doctor White reiterated that emergency contracting (M and W Construction Services) cleared bus loops and building corners after consecutive storms; final change orders for storm costs will be submitted. Committee members asked whether the city might share some costs in future storms and suggested documentation that breaks down costs per storm and per vendor.
Doctor White described an evaluation process for contractors: the district is compiling performance assessments after each storm, will share findings with the Small Contractor Development office and procurement, and plans to structure future RFPs to allow performance and capacity (how many zones a firm can reliably support) to be weighted in selection rather than defaulting to lowest bid.
Doctor Yarbrough and other committee members asked that contracts include enforceable performance provisions and that future reports break mitigation overages into categories so the board and public can see what is driving excess spending.
The committee asked staff to post the restroom report with the meeting materials and requested future reports include response time/repair time metrics.
