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Wildwood Crest explores digitizing municipal records, seeks phased pilot and funding
Summary
Commissioners discussed digitizing decades of municipal paper files to address storage and preservation concerns, proposing a phased pilot by department and noting potential capital funding needs.
Commissioners raised concerns about growing paper storage needs in borough offices and discussed exploring a digitization initiative to preserve historical records and improve access.
One commissioner introduced the idea, noting recent pressures on storage space and citing a high school fire as an example of the risks to paper archives. The proposal favors a phased approach—starting with construction records or a single department as a pilot—rather than attempting an entire municipality conversion at once. The board discussed potential cost savings versus upfront expense and noted that Stone Harbor and Ocean City have already implemented digitization efforts.
Clerk was asked to circulate information and proposals; commissioners suggested the project could be treated as a capital expense and phased in to reduce disruption and protect sensitive records (police records would require special handling). The idea received general support and will be moved into old business for follow-up and budgeting discussion.
