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Commission approves procurement items: police fuel increase and mobility-van purchase
Summary
Commissioners approved a change order increasing the police fuel purchase order for FY2025–26 and authorized purchase of a wheelchair-accessible mobility transit van under an SJOA grant and HGAC contract; the van price was about $89,987 and grant coverage plus city fiscal-agent arrangements were described.
The commission approved two procurement items: a change order to increase the police department's fuel purchase order and authorization to purchase a wheelchair-accessible mobility transit van using grant funds.
Procurement staff (Chief Procurement Officer, Speaker 10) explained the police department's fuel PO increase is an adjustment of $19,501 to cover fuel needs for FY2025–26; staff said the change order moves the purchase over the $60,000 approval threshold and requires commission authorization. Commissioners asked why the PO increased and staff said initial purchase-order estimates were set below expected needs and fuel-cost volatility required the amendment.
The commission also approved purchasing a mobility transit van under an HGAC contract for $89,987 using an SJOA grant. Staff said the grant covers most of the purchase and SJOA will pay the city the difference once the vehicle is purchased; the city will act as fiscal agent for the transaction.
Both procurement items were moved, seconded and approved in roll-call votes. Staff will proceed with the change order and vehicle purchase under the stated contract terms.
Next steps: procurement will finalize the change order and vendor contract and coordinate vehicle delivery and grant accounting with the finance office.
